Job Application for Facilities Coordinator II - Lab Operations (Contract) at Xaira Therapeutics

About Xaira Therapeutics

Xaira is an innovative biotech startup focused on leveraging AI to transform drug discovery and development. The company is leading the development of generative AI models to design protein and antibody therapeutics, enabling the creation of medicines against historically hard-to-drug molecular targets. It is also developing foundation models for biology and disease to enable better target elucidation and patient stratification. Collectively, these technologies aim to continually enable the identification of novel therapies and to improve success in drug development. Xaira is headquartered in the San Francisco Bay Area, Seattle, and London.

About the Role

We are seeking a highly reliable and detail-oriented Facilities Coordinator to support shipping and receiving, facilities operations, and lab infrastructure. This role is critical to maintaining a safe, efficient, and well-functioning environment for research teams. The ideal candidate is proactive, highly observant, and comfortable working across facilities, lab operations, and vendor coordination in a fast-paced setting.

Key Responsibilities

Assist in maintaining a safe, compliant, and efficient laboratory environment

Conduct regular facility walkthroughs and coordinate equipment relocations
Manage the onboarding setup and decommissioning of laboratory workstations

Oversee cell line inventory tracking and capacity management within Benchling

Manage and document routine mycoplasma testing protocols

Collaborate with Unity Lab Services (ULS) to manage inventory levels and mitigate supply chain disruptions

Establish new inventory stocking locations aligned with operational requirements

Direct Environmental Health and Safety (EH&S) initiatives to ensure regulatory compliance

Partner with scientific staff to identify and remediate safety hazards
Manage the lifecycle and disposal of hazardous waste
Maintain comprehensive facility readiness by ensuring continuous safety, regulatory compliance, and audit preparedness

Liaise with the scientific team to optimize operational protocols and workflows
Engage proactively with researchers to address and resolve challenges related to services, instrumentation, and consumables
Propose strategic recommendations for site enhancements and increased operational efficiency
Provide cross-functional coverage for team members across key operations, including facilities logistics, shipping, receiving, gases, and equipment maintenance

Qualifications

3+ years of experience in facilities coordination, lab operations, or a related role.
Prior experience in a lab-based environment is strongly preferred.
Familiarity with shipping and receiving processes, including international logistics.
Working knowledge of lab infrastructure (e.g., gases, vacuum, cold storage) preferred.
Experience with EH&S practices and basic operational systems/tools is a plus.

Desired Skills and Capabilities

Strong attention to detail and ownership in day-to-day execution.
High level of situational awareness with the ability to proactively identify and address issues.
Ability to prioritize effectively and remain calm in a fast-paced environment.
Proactive problem-solving with the ability to troubleshoot issues in real time.
Clear communication and coordination across vendors, lab teams, and stakeholders.

Physical Requirements

Ability to lift up to 50 pounds and perform physical tasks such as climbing, crouching, and lifting.
Regular use of equipment requiring PPE and adherence to safety protocols.

Compensation:

Employment Type: Contract
Duration: 6 months

The base pay range for this position is expected to be $43-$64 hourly; however, the base pay offered may vary depending on the market, job-related knowledge, skills and capabilities, and experience.

Xaira Therapeutics an equal-opportunity employer. We believe that our strength is in our differences. Our goal to build a diverse and inclusive team began on day one, and it will never end.

TO ALL RECRUITMENT AGENCIES: Xaira Therapeutics does not accept agency resumes. Please do not forward resumes to our jobs alias or employees. Xaira Therapeutics is not responsible for any fees related to unsolicited resumes.

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Are you legally authorized to work in the country for this position without requiring employer-sponsored work authorization?

If you answered 'No' to the previous question, will you require sponsorship for a work visa or other work authorization?

This role is based in our South San Francisco office and requires five days per week in-office. How does this align with your preferences?

How many years of experience do you have working in a lab-based environment, and what were your primary responsibilities (e.g., inventory management, equipment maintenance, workstation setup)?

Tell us about your experience with lab infrastructure systems (e.g., gases, vacuum, cold storage) and shipping/receiving logistics, including any international shipments. What issues have you had to troubleshoot in these areas?

This role requires lifting up to 50 lbs and performing physical tasks like climbing and crouching, often while managing multiple priorities in a fast-paced lab environment. Can you confirm you're able to meet these physical requirements, and describe a time you had to juggle competing priorities under pressure?

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Facilities Coordinator II - Lab Operations (Contract)

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