Accounts Payable Analyst

Work from anywhere, impact everywhere 

Diversity is at the heart of who we are at Xapo Bank. We’re a fully distributed team of over 140 Xapiens that work remotely from 40+ countries around the world. 

Our beginning: A world that enjoys economic freedom and wealth protection, no matter where you live or who is running your country. This is the dream that drove Wences Casares, our Founder and Chairman, to quietly transform the world of banking.

To achieve that, we search the world for the best people for the job. We work hard, think globally, and inspire each other to learn and grow. We are committed to changing the way things are done.

Risk is inherent in all of our business activities and managing risk well is the responsibility of every Xapien. Sound risk management enables us to serve our customers and deliver value for our shareholders, and helps make Xapo a great place to work.

Although we are headquartered in Gibraltar, this is a full time, 100% remote position 
Work from anywhere!

Responsibilities:

• Handled full cycle accounts payable processing invoices for various subsidiaries
• Developed and maintained professional relationships with key vendors with an approachable and dedicated attitude to guarantee a high level of customer service.
• Periodic sample audits of expense reports to ensure compliance with the company’s travel policy
• Ensure that the expenses are booked in an accurate and timely manner. Taking into account the company audit and compliance requirements.
• Executed set-up of new vendors and updating the existing ones by reflecting the accurate information
• Actively participated in process improvements of the accounts payable function through the automation of the vendor, vendor bill, expense report approval process
• Establish and maintain audit controls for the reconciliation of vendor bills and invoice
• Proficient in the use of the Oracle + NetSuite ERP system
• Assisted, researched, and resolved invoice and payment issues for internal employees and external vendors.
• Managed weekly payment runs to ensure accuracy of payments.
• Processed and managed all wire payments to international vendors as well as consultants and employee salary payments
• Performed month-end closing activities by preparing monthly journal entries and assisted accounting staff with month end closing and year end closing analysis
• Submitted various journal entries for account reconciliations and AP re-classes.
• Managed the preparation and improvement of documentation of accounts payable operational activities including month-end procedures for internal and external audits
• Participated in Netsuite enhancements by conducting User Acceptance Testing (UAT)
• Resolved queries pertaining to accounts payable function with vendors and other departmental units
• Assisted with annual audit by generating reports, collecting and consolidating information invoice information.
• Processing invoices and issuing payments in a timely and accurate manner.
• Dealing with internal and external queries related to invoice processing and payment.
• Troubleshoot issues with payments as required.
• Obtain proper information and/or data regarding invoice payments.
• Review invoices prior to issuing payment to ensure compliance without internal requirements.
• Assist in the production of financial statements and applications, preparation of spreadsheets, reports, and correspondence as required.
• Reconcile bank statements on a monthly basis.
• Maintain financial records and databases.

  Job Requirement:

•  2+ years of accounts payable experience.
•  Previous working experience with PO invoices, corporate credit cards, payroll in a multinational environment

•  Good knowledge of NetSuite or similar systems such as Oracle or SAP
•  Able to work autonomously and take ownership with little supervision
•  Analytical and detail-oriented mindset
•  Proactiveness and focus on process improvement
•  Excellent command of Excel/Google Sheets

OTHER REQUIREMENTS

•  A dedicated workspace.
•  A reliable internet connection with the fastest speed possible in your area
•  Devices and other essential equipment that meet minimal technical specifications.
•  Alignment with Our Values.

Why work for Xapo?

IMPACT GLOBALLY, WORK REMOTELY.

• Shape the Future: Improve lives through cutting-edge technology, work 100% remotely from anywhere in the world.
• Great work-life balance: Build amazing things with a balance of autonomy and collaborative teamwork. Set your own work schedule and make use of a flexible PTO plan when you need to recharge. 
• Expect Excellence: Collaborate, learn, and grow with a high-performance team. Learn how you learn best - from books to conferences, you’ll get a yearly budget for your individual learning and development goals.

At Xapo, we prioritize consumer protection and adhere to regulatory requirements by ensuring that all Xapiens are accountable for upholding principles of fair treatment, transparency, and ethical conduct in their interactions with customers and stakeholders.