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Project Director – Recruitment, Hiring, and Administration of Personal Services Contractors (PSC)

Washington D.C.

XLA is looking to grow and add new talent to our team. 

Location: Washington, D.C. (with potential for telework)

Reports To: Program Manager, USAID Bureau for Humanitarian Assistance (BHA)

Position Type: Personal Services Contract (PSC)

Job Overview:

The Project Director will lead the overall management and implementation of USAID/BHA's contract for the recruitment, hiring, and administration of personal services contractors (PSCs). The incumbent will ensure that all program objectives are met, including timely recruitment, onboarding, and management of high-quality personnel to support humanitarian assistance and disaster response activities. The Project Director will work closely with USAID/BHA leadership, government staff, and other stakeholders to fulfill the mission requirements while maintaining compliance with USAID and federal regulations.

 

Key Responsibilities:

Program Leadership and Oversight:

- Lead and oversee all aspects of the recruitment, hiring, onboarding, and administration of PSCs, ensuring timely and efficient management in accordance with the contract objectives and USAID guidelines.

- Manage the recruitment of up to 760 PSCs over the life of the contract, including both newly hired personnel and existing PSCs transferred to this contract.

- Ensure that recruitment and onboarding processes align with USAID’s goals for Diversity, Equity, Inclusion, and Accessibility (DEIA).

- Act as the primary point of contact for USAID/BHA, providing regular updates and reports on project progress, staffing levels, and budget expenditures.

 

Team Management:

- Supervise a team of human resource specialists, recruiters, and administrative support staff to execute the day-to-day activities of the PSC contract.

- Manage performance evaluations, training, and professional development for both internal team members and recruited PSCs.

- Coordinate closely with USAID managers and other partners to ensure a collaborative working environment and efficient use of resources.

 

Recruitment and Hiring:

- Oversee the development of recruitment strategies and plans for individual positions, ensuring timely advertisement, interview processes, and candidate selection.

- Ensure that the hiring of personnel adheres to the standards outlined in the USAID Statement of Objectives (SOO) and complies with all federal regulations.

- Manage the negotiation of employment offers, benefits, and salaries with successful PSC candidates.

 

Administration and Compliance:

- Implement and oversee internal controls to ensure that all contractual obligations and reporting requirements are met, including cost management and performance metrics.

- Administer PSC payroll, benefits, and allowances, ensuring that compensation packages remain competitive with marketplace standards.

- Maintain a comprehensive database of PSCs, tracking key data such as performance evaluations, security clearance statuses, contract modifications, and travel coordination.

- Ensure compliance with federal policies, including those related to security, medical clearance, and onboarding of new hires.

 

Project Performance and Reporting:

- Develop and manage quality assurance processes to ensure continuous improvement of recruitment, hiring, and PSC management services.

- Monitor key performance indicators (KPIs), such as time-to-fill positions, retention rates, and cost performance.

- Provide regular and ad-hoc reports to USAID/BHA on project status, challenges, and recommendations for improvements.

 

Travel and Logistics Support:

- Manage 24/7 travel support services for PSCs, ensuring compliance with the Federal Travel Regulation (FTR) and timely coordination of routine and emergency travel.

- Ensure that travel reimbursements, visa applications, and logistical support for both domestic and overseas PSCs are processed efficiently and in line with USAID policies.

 

Required Qualifications:

- **Education**: Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field; Master’s degree preferred.

- **Experience**: Minimum of 10 years of experience in program/project management, including at least 5 years of experience managing large-scale recruitment and human resource administration programs for the U.S. Government or international organizations.

- **Technical Expertise**: Strong understanding of USAID procurement regulations (FAR/AIDAR), personal services contracts (PSCs), and international humanitarian assistance.

- **Leadership**: Proven experience leading multi-functional teams in high-pressure environments.

- **Communication**: Excellent verbal and written communication skills, with the ability to present to senior government officials and stakeholders.

- **Compliance**: Strong knowledge of U.S. Government contracting policies, including experience with ISO 9001 and ISO 56002 standards for quality management and continuous improvement.

- **Security Clearance**: Must be able to obtain and maintain a Secret-level security clearance.

 

Preferred Qualifications:

- Experience working in USAID, humanitarian assistance, or disaster response environments.

- Familiarity with USAID/BHA’s mission, objectives, and programmatic requirements.

- Experience with USAID’s Diversity, Equity, Inclusion, and Accessibility (DEIA) initiatives in recruitment and staffing.

 

 

EEO Statement

XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.  As part of this commitment, XLA will ensure that persons with disabilities are provided reasonable accommodations in the hiring process. We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.

 

We are proud to be an EEO/AA/M/F/VET/DISABILITY EMPLOYER.

All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category.

Thank you for your interest in XLA.

 

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