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Finance/Operations Director – Recruitment, Hiring, and Administration of Personal Services Contractors (RHAPSC)

Washington D.C.

XLA is looking to grow and add new talent to our team. 

Location: Washington, D.C. (with potential for telework and international travel)

Reports To: Project Director, USAID Bureau for Humanitarian Assistance (BHA)

Position Type: Personal Services Contract (PSC)

 

Job Overview:

The Finance/Operations Director will be responsible for overseeing all financial and operational aspects of the RHAPSC project, ensuring the successful recruitment, hiring, and administration of personal services contractors (PSCs) to support USAID Bureau for Humanitarian Assistance (BHA). This role includes managing financial reporting, budgeting, forecasting, procurement, and operational workflows. The Director will ensure compliance with USAID and federal regulations while driving efficient project operations and financial management.

 

Key Responsibilities:

Financial Management:

- Oversee all financial aspects of the RHAPSC project, including budgeting, forecasting, cash flow management, and financial reporting.

- Develop and manage project budgets, ensuring alignment with contract objectives, USAID regulations, and internal financial policies.

- Ensure compliance with federal government and USAID financial regulations (FAR/AIDAR) related to cost principles and financial reporting.

- Monitor and track project expenditures, ensuring that all financial activities are aligned with the approved budget and provide timely financial forecasts and reports to USAID and project leadership.

- Prepare and submit monthly, quarterly, and annual financial reports, ensuring accuracy, transparency, and timely delivery.

- Ensure that all financial records are maintained accurately and in accordance with internal policies and external audit standards.

 

Operations Management:

- Oversee the operational aspects of the project, including procurement, logistics, administrative workflows, and HR operations to ensure the smooth running of project activities.

- Develop and implement operational policies and procedures, ensuring efficiency, compliance, and alignment with USAID and federal regulations.

- Manage procurement processes, ensuring compliance with USAID procurement guidelines, and oversee vendor selection and contract management.

- Coordinate with the operations and recruitment teams to ensure that all resources, systems, and personnel are in place to support PSC recruitment, onboarding, and administration.

 

Compliance and Risk Management:

- Ensure that all financial and operational activities comply with USAID and federal government regulations, including procurement, recruitment, and reporting.

- Identify potential financial and operational risks, implementing appropriate risk mitigation strategies and ensuring strong internal controls are in place.

- Lead audits, ensuring compliance with federal audit requirements and overseeing the preparation of documentation for external and internal reviews.

 

Procurement and Contracts Management:

- Manage all procurement activities related to the RHAPSC project, including the procurement of goods and services, negotiation of vendor contracts, and management of procurement processes.

- Ensure that procurement activities are compliant with USAID regulations and ensure cost efficiency and value for money.

- Develop and maintain relationships with vendors, ensuring timely delivery of services and supplies required to support the project.

 

Team Leadership and Development:

- Lead and manage the finance and operations teams, providing mentorship, training, and professional development to ensure high performance and compliance with USAID policies.

- Collaborate with project leadership to ensure that all financial and operational goals are aligned with broader project objectives and that the teams work cohesively to achieve project success.

 

Required Qualifications:

- **Education**: Bachelor’s degree in Finance, Accounting, Business Administration, or related field; Master’s degree or CPA preferred.

- **Experience**: Minimum of 8 years of experience in financial management, operations, or project management, including at least 5 years of experience in a leadership role within a U.S. Government-funded program or similar environment.

- **Financial Expertise**: Proven experience managing financial operations for large-scale, complex projects, including budgeting, forecasting, and financial reporting.

- **Operations Management**: Demonstrated experience managing procurement, logistics, and administrative operations, with a strong understanding of USAID and federal government regulations.

- **Compliance and Risk Management**: Strong knowledge of U.S. Government financial regulations (FAR/AIDAR), procurement practices, and risk management strategies.

- **Leadership**: Demonstrated ability to lead and develop high-performing finance and operations teams.

- **Security Clearance**: Must be able to obtain and maintain a Secret-level security clearance.

 

Preferred Qualifications:

- Experience managing financial and operational aspects of USAID projects or other U.S. Government-funded programs.

- Familiarity with USAID’s procurement and financial reporting requirements, including working knowledge of automated financial systems.

- Knowledge of USAID’s mission and operational procedures in humanitarian assistance or international development settings.

 

 

EEO Statement

XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.  As part of this commitment, XLA will ensure that persons with disabilities are provided reasonable accommodations in the hiring process. We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.

 

We are proud to be an EEO/AA/M/F/VET/DISABILITY EMPLOYER.

All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category.

Thank you for your interest in XLA.

 

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