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Program Support Specialist

Arlington, VA

 

The Program Support Specialist shall provide the business knowledge and skills to assist in office support functions. Analytical, Facilities and Administrative Management and office support functions may include, but is not limited to (a) using Microsoft Office products (Excel, Word, PowerPoint) to develop tracking sheets, reports and presentations; (b) reviewing and analyzing tracking and inventory data for accuracy; (c) facilitating the process to purchase and dispose of equipment and supplies; (d) data entry; (e) document scanning; (f) general office support functions such as mail distribution and answering the phone.

The following is a list of responsibilities that the Program Support Specialist will be assigned:

  • Position supports one of the many Financial Units for the DEA in the budget, procurement, and purchase card areas
  • Role will require a heavy emphasis on data entry, data reconciliation, and analysis
  • Position requires a candidate with strong attention to detail and strong Microsoft Office and SharePoint skills.
  • Both a team-oriented position and an independent contributor role once fully trained
  • Acquisition management of real and capitalized and non-capitalized property, vehicles, portable electronic devices, supplies, alterations, construction, and leasehold improvements.
  • Analyzing electronic and hard copy records for accuracy and completeness to include making sure data is entered in a consistent format and to ensure data integrity.
  • Analyzing records and data to identify trends, patterns and anomalies.
  • Assist in scheduling and preparation of program activities.
  • Attend organizational meetings, working groups, and briefings.
  • Business process reengineering regarding standard operating procedures of real and capitalized and non-capitalized property, vehicles, portable electronic devices, supplies, alterations, construction, and leasehold improvements.
  • Conducting office support functions such as answering the phone, distributing mail, maintaining calendars, data entry, document scanning and reserving and coordinating meetings and conference rooms.
  • Configurations of data in excel spreadsheet of real and moveable property, vehicles, portable electronic devices, supplies, alterations, construction, and leasehold improvements.
  • Developing spreadsheets, tracking tools and preparing reports and presentations using Microsoft Office products.
  • Financial management relating to different commodities from real and moveable property, capitalized and non-capitalized property, vehicles, portable electronic devices, and supplies.
  • Maintainability of statistical data of real and moveable property; capitalized and non-capitalized property, portable electronic devices, vehicles, and supplies
  • Maintaining a copy of property records.
  • Maintaining and processing construction in progress reports and complex percentage data.
  • Maintaining and processing reimbursable and occupancy agreements.
  • Maintaining and tracking preparation and delivery status of data or financial deliverables.
  • Organizational planning and management of budgets, services, maintenance; reimbursable; and occupancy agreements, and payroll.
  • Performing customer service activities with DEA stakeholders.
  • Performing procedure review to confirm all required documentation is completed and submitted for equipment/property/supplies.
  • Performing research and data collection to locate missing information.
  • Receiving and inspecting equipment, affixing barcodes and generating inventory records.
  • Resolving data discrepancies and/or recommend solutions.
  • Successfully performing other related duties as assigned.
  • Support and program management of financial data for real and moveable property, vehicles, portable electronic devices, and supplies.
  • Testing and evaluating of program applications regarding inventory management of real and moveable property, vehicles, portable electronic devices, and supplies.
  • Verification of all equipment activities performed, including: receipt, replacement, and disposal of equipment, assignment of and tracking equipment and activities for the prevention and reporting of theft/loss of equipment.
  • Experienced with calendar management
  • Drafting memos and correspondence
  • Experience managing excel spreadsheets
  • Experience with reviewing information for accuracy and completeness

 

Education Requirements: Associate’s degree (or an additional two (2) years related experience.

Clearance Requirements: Must be able to obtain Agency’s Suitability

Work Location: Onsite

Salary:  $55,000-$65000

 

 

 

 

EEO Statement

XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere.  

We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.

We are proud to be an EEO/VETERAN EMPLOYER.

All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category

 

 

 

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