Acquisition Business Specialist

Description of Position: The contractor shall provide personal services as an Acquisition Business Specialist supporting a range of acquisition actions from pre-solicitation to post-award for contracts issued in accordance with the Federal Acquisition Regulation in support of DFC’s mission. Work involves coordinating new Acquisition actions, including managing the entire purchasing process from receipt of purchase request to completion of the order/contract and to close out. Provide advice, guidance and assistance to PM Management concerning the contractual/ procurement aspects of highly complex, high monetary value, long term acquisitions.

Major Duties and Responsibilities:

Develops new or innovative contracting approaches to arrive at an equitable contract arrangement. Helps establish, plan for and in support of acquisition process. Serve on Source Selection Evaluation Board (SSEB) to analyze proposals to ensure conformance with PM’s initial acquisition requirements. Respond to a wide variety of inquiries, including formal protests and congressional inquiries. Serve as an advisor to project officials in planning meetings in the development of long-range acquisition plans and strategies. Develops and captures significant elements into charts and graphs to track performance. Generates standard or ad hoc reports, analyzes the data and translates the reports into graphs, slides or charts as appropriate.

Performs procurement planning.  Advises program officials in the development of procurement objectives for the program in terms of competition and price range.  Constructs the contractual vehicle, including use of pricing arrangements, subcontracting policy, set aside policies, and similar considerations.  Facilitates creation and maintenance of acquisition plans, appropriate milestone charts and related schedules.

Advises on the performance objectives to be used and assists in the preparation of requirements documents, such as performance work statements, statement of objectives, and statements of work.  Prepares necessary determinations and findings and solicitation documents.  Performs cost or price analysis as necessary and makes competitive range determinations.  Conducts pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract.  Obtains appropriate data from technical officials.  Issues necessary solicitation amendments to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of contract clauses.  

Directs necessary modifications to clarify questions concerning such topics as specification changes, language ambiguities or clarification of contract clauses. Assist with contract administration.  Responsibilities typically include incremental funding, preparation of rate and price adjustments, redirection of effort, coordination of time extension, incorporation of change orders, issuance of stop work orders, issuance of cure notices or show cause letters, final payment, and contract closeout.

Provides expert advice and guidance to program managers and Contracting Officer’s Representatives on contracting procedures, including providing assistance in the development of acquisition packages.

The PSC has the responsibility to demonstrate customer service principles that deliver effective, efficient and results driven solutions for customer satisfaction.  These core principles (metrics) include – Speed, Quality and Customer satisfaction.  The incumbent will deliver customer related report metrics on a routine basis, analyze areas of concern or dissatisfaction, and determine strategic approach to enhance the customer experience.  The PSC will make available and share relevant information within their area of expertise within the Office of Acquisitions to ensure no lapse occurs with customer support during absence or emergency situations.  Staff member will strive to treat customers with courtesy, respect and professionalism.

Works with the various electronic business systems reporting processes such as Oracle Enterprise Business Systems, Oracle Contract Life Cycle and/or other related acquisition and financial systems. Ensures that records are complete and well maintained to support audit reviews.

Qualifications:

Must be a U.S. Citizen and capable of obtaining a public trust.

EDUCATION: 

The PSC shall have a minimum of an associate degree or at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Also possess an active certification in Federal Acquisition Certification for Contracting Officer’s Representatives (FAC-COR) level 1 within 24 months of hiring. It is the PSC’s responsibility to maintain the required certifications throughout the life of the contract at no cost to the Government.  

EXPERIENCE

The PSC shall have a minimum of a one-year combination of education and experience relevant to do the duties in this PWS within the last 5 years. 

General work experience is defined as: 1) Proficient in providing administrative or operational support on various projects and activities. 2) Ability to multi-task and work well both independently and on a team required. Must be able to work with all levels of a multifaceted workforce 3) Developing and presenting reports, briefings, analyses, and presentations. 4) Must be able to communicate effectively, both orally and in writing, as well as the ability to establish effective working relationships with senior staff and other high-ranking officials. Resume shall demonstrate the ability to perform duties and responsibilities listed.

PREFERRED EXPERIENCE:

Knowledge of Knowledge of Oracle Enterprise Business Systems, Oracle Contract Life Cycle and/or other related acquisition and financial systems is preferred.