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Accounts Payable Specialist

Manila, Philippines

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.

Xometry is looking for an AP Specialist that will help with the day-to-day operations of the accounting department including accounting operations. He or she will be responsible for the accuracy and timeliness for Accounts Payable, but not limited to the following:

Responsibilities:

  • General Invoicing (50%)
    • Responsible for data entry of vendor invoices and to ensure accuracy and appropriate expense/department coding
    • Gaining an understanding/following up with department heads on invoice what invoices are for/approvals
    • Resolves vendor correspondence and discrepancies in a timely manner
    • Routes/corresponds with departments heads to resolve problems associated with the processing of invoices
    • Works with purchasing team to ensure proper approval and handle urgent requests
    • Creates vendors by requesting W9/W8 and completing required fields in the accounting system
  • Corporate Credit Card and Reimbursements
    • Review corporate credit card transactions are going to the correct GL and department
    • Ensure there is proper documentation and business purpose for each expense
    • Add/update vendors in accounting system for new credit card transactions
    • Follow up with approvers and credit card users to ensure timely reconciliation
  • Non-USD Payables
    • Confirm accuracy and provide timely payment to vendors/suppliers located outside of the US.
    • Review all payments to make sure payment meets the compliance and legal requirements
    • Investigate and resolve any issues associated with payments to non-US based vendors/suppliers.
  • ACH Payables (10%)
    • Ensure accurate and timely processing of ACH payments that are approved to process for payment
    • Set-up transactions in Accounting System/Bank and confirm payment information to make sure electronic transmission of data is correct. 
    • Monitor the process to identify inaccurate information or failed payments.  
    • Provide corrections and solutions to ensure 100% accuracy.  
  • Other (20%)
    • Gathering samples related AP transactions during internal and external audit testing and assist addressing audit queries
    • Provide backup support to other members in the accounting department
    • Record weekly bank transactions
    • Works on special projects and new initiatives (including process improvements in AP and Purchasing)
    • Reviewing monthly expenses for GL and department accuracy
    • Create journal entries to reclass expenses
    • Transition vendors paid by check vendors to ACH payments

Qualifications:

  • A minimum of 2 years of accounts payable experience required
  • Advanced Microsoft Excel skills with experience using formulas/pivot tables, etc. 
  • Experience with Intacct is a plus, requires experience with accounting software
  • Strong ability in managing priorities
  • Ability to perform in a high-growth, fast-paced, collaborative work environment 

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Here at Xometry we believe in diversity, equity, inclusion and belonging. We are committed to welcoming, respecting, and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all.

Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

For US based roles: Xometry participates in E-Verify and after a job offer is accepted, will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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