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Administrative Assistant - Contractor

Santa Clara, CA
XPeng Motors is one of China’s leading smart electric vehicle (EV) companies. We design, develop, and manufacture smart EVs that are seamlessly integrated with advanced Internet, AI and autonomous driving technologies. We are committed to in-house R&D and intelligent manufacturing to create a better mobility experience for our customers. We strive to transform smart electric vehicles with technology and data, shaping the mobility experience of the future.
 
We are looking for an Administrative Assistant for our AI Team. You will serve as a key partner in ensuring smooth daily operations, managing high-priority projects, and enhancing communication within the organization and across leadership teams. This role requires exceptional organizational skills, the ability to anticipate needs, and a passion for supporting technology leaders in a fast-paced environment.

Key Responsibilities

  • Manage a dynamic and constantly evolving calendar and schedule, adjusting proactively as priorities shift.
  • Handle multiple requests for your leader’s time, using sound judgment to assess priorities and escalate as needed.
  • Act as the primary point of contact between AI Team and internal/external stakeholders, ensuring clear and efficient communication.
  • Handle complex travel arrangements, reimbursement process, ensuring smooth logistics and itinerary planning.
  • Organize and maintain key documents, reports, and presentations related to strategy, research, and product development.
  • Handle sensitive information with the utmost professionalism and maintain strict confidentiality at all times.

Minimum Requirements

  • Bachelor’s degree in Business Administration, Communications, Engineering, or a related field.
  • Proficient in both written and spoken English and Mandarin.
  • 3+ years of experience supporting senior managers, preferably in a technology or engineering-driven environment.
  • Exceptional organizational, multitasking, and time-management skills.
  • Excellent written and verbal communication skills, with the ability to interact confidently with stakeholders at all levels.
  • Proficiency in productivity tools such as Google Workspace, Microsoft Office, etc.
  • Ability to anticipate needs, solve problems proactively, and adapt to a fast-paced, high-tech environment.
  • Strong attention to detail and ability to handle multiple priorities effectively.
  • Able to travel with your leader as needed.

Preferred Requirements

  • Strong understanding of autonomous driving/AI concepts.
  • Proficiency in Lark.

What do we provide:

  • A fun, supportive and engaging environment
  • Opportunity to make significant impact on the transportation revolution by the means of advancing autonomous driving
  • Opportunity to work on cutting edge technologies with the top talent in the field
  • Competitive compensation package
  • Snacks, lunches and fun activities
 
We are an Equal Opportunity Employer. It is our policy to provide equal employment opportunities to all qualified persons without regard to race, age, color, sex, sexual orientation, religion, national origin, disability, veteran status or marital status or any other prescribed category set forth in federal or state regulations.

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