Business and Operations Specialist

Are you looking to join a fast-paced team at the forefront of the tech services industry? Xtillion is a high-growth technology services firm based in San Juan, PR. The company seeks to capitalize on the booming Big Data and AI markets by helping enterprise clients optimize and secure their data infrastructure and turn data into a strategic advantage through next-gen analytics and AI tools. The company has an aggressive growth strategy, looking to expand across various industries within the United States. Xtillion is committed to attracting, developing, and retaining exceptional talent by offering a unique opportunity for growth for suitable candidates.

Operations Specialist | Operations Team

As an Operations Specialist, you will play a critical role in supporting the day-to-day operations of our company. You will assist with payroll, bookkeeping, client communications, recruitment support, and more, ensuring smooth and efficient business processes. In this role, you will collaborate with multiple departments, contributing to the success of the team and the company as a whole.

Responsibilities include:

• Overseeing payroll and managing employee expense approvals to ensure timely and accurate processing.
• Assisting with bookkeeping tasks, such as recording invoices and monitoring accounts payable/receivable in QuickBooks.
• Managing communication with clients, scheduling meetings, and coordinating with internal teams.
• Supporting the recruitment process by coordinating interviews and assisting with candidate logistics.
• Ensuring the office is well-stocked with supplies and maintaining inventory of pantry items.
• Organizing internal events and sourcing materials for company initiatives.
• Providing general administrative support to the Operations and Recruiting teams, handling miscellaneous projects as needed.

What we are looking for:

General:

• Bachelor’s degree in Business Administration, Operations, or a related field preferred.
• Previous experience in administrative roles or operations support.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in QuickBooks or other bookkeeping software is a plus.
• Excellent communication skills, both written and verbal, and fully bilingual in English and Spanish.
• Proactive, self-motivated, and able to work independently as well as part of a team.
• Comfortable in a fast-paced environment, with the ability to adapt to changing needs and deadlines.

Join our dynamic Operations team and contribute to the smooth running of our company’s internal processes. Apply today to be part of a growing company that values collaboration and efficiency.

To learn more, please visit: https://www.xtillion.com

We offer competitive salaries and a comprehensive benefits program for full-time employees, including medical, dental and vision coverage, paid time off and 401(k) plan. 

Xtillion is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at Propel is based solely on a person's merit and qualifications.