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Contract Talent Operations Coordinator

San Francisco, CA (Hybrid)

you.com is an AI-powered search and productivity platform designed to empower users with personalized, efficient, and trustworthy search experiences. As a cutting-edge technology company, we combine advanced AI models with user-first principles to deliver tools that enhance discovery, creativity, and productivity. At you.com, we are on a mission to create the most helpful search engine in the world—one that prioritizes transparency, privacy, and user control.

We’re building a team of innovators, problem-solvers, and visionaries who are passionate about shaping the future of AI and technology. At you.com, you’ll have the opportunity to work on impactful projects, collaborate with some of the brightest minds in the industry, and grow your career in an environment that values creativity, diversity, and curiosity. If you’re ready to make a difference and help us revolutionize the way people search and work, we’d love to have you join us!

 

About the Role

We are seeking a detail-oriented and proactive Recruiting Operations Coordinator to join our People team. In this role, you will play a pivotal part in ensuring a seamless candidate experience by scheduling interviews, managing the recruitment process logistics, and maintaining our Greenhouse Applicant Tracking System (ATS). You will work closely with recruiters, hiring managers, and candidates to support our growing organization and help us attract top talent.

This is a full-time, hourly position requiring 40+ hours per week Hybrid in San Francisco—you’ll split your time between working onsite (1-2x depending on location) at our San Francisco office and remotely.

Responsibilities

  • Interview Scheduling: Coordinate and schedule interviews for candidates across multiple departments and time zones, ensuring timely communication and positive candidate experience.
  • ATS Management: Maintain and update candidate records in Greenhouse ATS; ensure data accuracy, create reports, and troubleshoot issues as needed.
  • Communication: Serve as a primary point of contact for candidates regarding interview logistics, confirmations, and follow-ups.
  • Process Improvement: Identify opportunities to streamline and enhance recruiting processes, including scheduling workflows and data entry best practices.
  • Collaboration: Partner with recruiters and hiring managers to understand hiring needs, manage interview panelists’ calendars, and resolve scheduling conflicts.
  • Candidate Experience: Help create a welcoming and efficient recruitment journey for every candidate.

Qualifications

  • 2+ years in a recruiting coordinator, HR, or administrative support role
  • Experience with Google Workspace and Greenhouse ATS or similar platforms.
  • Exceptional attention to detail and ability to manage multiple tasks and deadlines simultaneously.
  • Excellent written and verbal communication skills.
  • Friendly, approachable, and able to work collaboratively with diverse teams and stakeholders.

Our salary bands are structured based on a combination of geographic tiers and internal leveling. Compensation is determined by multiple factors assessed during the interview process, with the final offer reflecting these considerations.

Salary Band

$40 - $50 USD

Company Perks:

  • Hubs in San Francisco and New York City offering regular in-person gatherings and co-working sessions

  • Flexible PTO with U.S. holidays observed and a week shutdown in December to rest and recharge*

  • A competitive health insurance plan covers 100% of the policyholder and 75% for dependents*

  • 12 weeks of paid parental leave in the US*

  • 401k program, 3% match - vested immediately!*

  • $500 work-from-home stipend to be used up to a year of your start date*

  • $1,200 per year Health & Wellness Allowance to support your personal goals*

  • The chance to collaborate with a team at the forefront of AI research

*Certain perks and benefits are limited to full-time employees only

 

you.com is an E-Verify employer. We are also an inclusive, equitable, and accessible workplace. Please let us know if you require accommodation for any portion of the recruitment and hiring process.

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