Job Application for Sr. Staff Accountant at ZERO TO THREE

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ABOUT ZERO TO THREE

Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society with the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at zerotothree.org.

SUMMARY

The Senior Staff Accountant will directly support the Director of Finance and Accounting in a wide range of financial duties including payroll processing, accounts payable, general ledger reconciliations, and month-end close out procedures.

ESSENTIAL RESPONSIBILITIES

Lead and manage all aspects of bi-weekly payroll and benefits administration for multi-state
Oversee the timesheet process for timely and accurate Train new employees on payroll system.
Prepare payroll journal entries and reconcile payroll-related
Prepare 403B retirement contribution calculations and upload to
Serve as the finance lead for the 403(b) retirement plan Prepare all required support.
Ensure all payroll tax returns are timely filed and resolve federal, state, and local tax compliance
Manage our workers compensation insurance plans and annual
Prepare allocation journal entries for ZTT cell phones and internet stipends
Perform all accounts payable functions. Review check requests and invoices. Ensure reasonableness and allowability of incurred costs, proper documentation, and accurate Follow-up on outstanding purchase requests and vendor invoices regularly.
Review and process credit memos and voided
Follow up on outstanding checks
Prepare month-end accrual and prepaid reconciliations
Manage and process corporate credit cards and upload into our accounting
Review and process employee expense reports, reimbursements, and cash advance
Follow-up on unsubmitted expense reports with staff and supervisors
Lead in the preparation of internal transfers (IT, Office Services, Executive Director, professional development, etc.) for allowability of incurred costs, proper documentation and accurate allocations and coding.
Prepare IRS Forms 1099, verifying the accuracy of the information, printing and submitting the
Respond to vendor and staff
Support the accounting team in month-end closings and financial
Apply accounting principles and practices following standardized, well-established
Ensure that the operational and design effectiveness of internal controls is
Ensure accounting systems and processes are continually streamlined via process improvement and automation to achieve greater efficiencies, accuracy, and timeliness of reporting.

ESSENTIAL SKILLS & EXPERIENCE

Minimum of 5 years’ experience with all aspects of payroll processing for 100+ employees
Minimum of 2 years’ experience working in a nonprofit accounting department performing accounts payables functions, G/L entries, reconciliations, and month close responsibilities
Minimum of 1 years’ experience using Sage Intacct
Experience processing expenses in Concur a plus, but not required
Expert knowledge of Strong competency in other Microsoft applications, including Word and Outlook
Strong work ethic and detail-oriented; performs all tasks accurately, efficiently, and on time
Highly motivated, self-starter who can work diligently with minimal supervision
Effectively self-reviews work product and troubleshoots accounting discrepancies
Strong skills in organization, prioritization, and time management
Strong communication skills, both written and verbal
Can maintain utmost confidentiality of sensitive information

EDUCATION

Bachelor’s Degree in Accounting or related field required

COMPENSATION & BENEFITS

This position's salary is estimated to be mid $70,000s to mid $90,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In addition to salary, ZERO TO THREE offers a comprehensive benefits package including medical, dental, vision, HRA, retirement contributions, generous leave benefits and more.

PHYSICAL REQUIREMENTS

While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can perform repetitive motions, and reach for objects. An employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push, and pull objects, bend, stand, walk, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. May need to lift up to 30 pounds.

ESSENTIAL QUALITIES

Encourages and practices critical thinking
Is self-reflective and empathic
Recognizes the influence of workplace relationships on outcomes and results
Maintains a respectful and accepting approach to others
Awareness of the influence of the larger context on individual behavior
Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization

WORKING CONDITIONS

The work conditions described here are representative of those an employee encounters while performing this job. Depending on work location, the incumbent will typically work indoors in a heated and air-conditioned office, with a mixture of natural, incandescent, and fluorescent light with low to moderate noise levels or be subject to working conditions conducive to a home environment. When travel is expected, the incumbent will be exposed to outside environmental conditions during those times.

ZERO TO THREE is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

Due to the high volume of applications, we are not able to provide individual feedback to candidates regarding the status of their application. If selected to move forward in the process, someone from the hiring team will contact you regarding next steps.

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Certification: I understand that completing this application is not an offer or guarantee of my employment. I further understand that any employment I might be offered by ZERO TO THREE ("ZTT") is at-will and that either I or ZTT can terminate that employment at any time with or without notice for any or no reason, and that no agreement to the contrary will be recognized by ZTT unless made in writing and signed by its Executive Director. I certify that all statements contained within this application are true and complete to the best of my knowledge and I understand that knowingly misrepresenting or omitting facts called for herein will be sufficient cause of cancellation of consideration of employment or dismissal from ZTT's service if I have been employed. I authorize ZTT to investigate all information contained in this application, and I authorize all persons, institutions, organizations, and companies to furnish all pertinent information known to them about me. I further authorize ZTT to conduct a criminal background check, child protective services check, education verification, drug screen and any other requirements imposed by specific contracts or government agencies. If I am offered employment by ZTT, I understand that I will be required to complete an orientation and adjustment period of employment. I further understand that if I work in a particular State or on a specific contract, I may be required to sign an Employee Assurance of Confidentiality, an Authorization for Release of Information, a Warning Notice Regarding Data Confidentiality, and other Statements and that any and all information obtained about me may be released to such clients. I further agree and understand that if I am offered employment by ZTT, upon separation of employment, I will return to ZTT all property issued to me or will allow the value of the same to be deducted from my wages, as permitted by law.

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Sr. Staff Accountant

ABOUT ZERO TO THREE

SUMMARY

ESSENTIAL RESPONSIBILITIES

ESSENTIAL SKILLS & EXPERIENCE

EDUCATION

COMPENSATION & BENEFITS

PHYSICAL REQUIREMENTS

ESSENTIAL QUALITIES

WORKING CONDITIONS

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