Travel and Expense Manager

WHO YOU ARE:

The T&E Manager is responsible for establishing and maintaining the organization's Global Travel and Expense Management program which includes administration on corporate cards, creation of strong internal controlled processes, policy, adherence to the policy, T&E system implementation, employee training, ensure accurate reporting and timely reimbursements. The ideal candidate will possess in-depth knowledge of how a Global T&E function operates. They must be analytical, well-organized, and detail-oriented, with the ability to multi-task and set priorities effectively. Strong communication skills and the ability to work independently and collaboratively in a dynamic environment are essential for success in this role.

WHAT YOU’LL DO:  

• Oversee and manage the travel expense (T&E) management and reimbursement process that are compliant with external rules and regulations.
• Responsible for constructing and maintaining Zinnia’s T&E policy, ensuring the policy remains current with internal and external changes.
• Lead and implement RFP for Global Expense Management System and Corporate Card.
• Responsible for establishing and maintaining a customer service infrastructure that supports employees who need assistance with all aspects of the T&E process, systems and tools.
•  Responsible for conducting expense report audits against program policies to ensure accuracy and integrity of transactions and compliance with policies.
•  Responsible for managing and addressing Internal Audit requests.
•  Responsible for developing and maintaining comprehensive reporting mechanisms and dashboards to track card usage, spend, and trends.
•  Identify, analyze, and interpret data trends and patterns and prepare ongoing reports and data visualizations to support decision-making and process improvements.
• Lead user training sessions on acceptable card usage and report submissions.
• Act as the primary liaison between employees and the finance team for any T&E-related issues.
•  Provide ongoing support to employees, resolving any issues related to travel, policy adherence, or expense reporting.

WHAT YOU’LL NEED:  

• Bachelor’s degree in Finance, Accounting, Economics, or a related field. A master’s degree preferred.
• 6+ years of experience in T&E roles, preferably with 2+ years in leadership role.
• Strong analytical skills and attention to detail.
• Proficiency in
• Experience and in-depth knowledge with implementing travel and expense systems and global corporate card.
• Knowledge of accounting and reporting.
• Ability to lead and drive change in a developing business environment and coordinate processes involving cross-functional teams, complex systems and tight deadlines across multiple time zones.
• Excellent communication, interpersonal skills and influencing skills.
• Ability to work independently and as part of a team in a fast-paced environment.

WHAT’S IN IT FOR YOU?
We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting-edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website at www.zinnia.com for more information. Apply by completing the online application on the careers section of our website. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

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