Vendor management Coordinator

WHO WE ARE:

Zinnia is simplifying how people buy, sell, and administer insurance products. Combining intuitive enterprise technology solutions and data insights, the Policygenius marketplace, and market-leading products including SmartOffice, AnnuityNet, LifeSpeed, WinFlex, TPP, VitalSales Suite, and Exchange Consulting, Zinnia is redesigning the insurance experience for shoppers, advisors, and insurers alike — and enabling more people to protect their financial futures along the way. Zinnia has over $173.7 billion in assets under administration across 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

WHO ARE YOU:

The Vendor Management Coordinator will be passionate about ensuring we have a well-run and organized vendor management function. The ideal candidate is detail-oriented and will ensure nothing slips through the cracks. You will ensure that all activities and tasks are tracked, reviewed, and completed in a timely manner. You will report to the Director of Vendor Management to support all activities of the vendor management organization.

WHAT YOU’LL DO:

• Manage end-to-end vendor management and procurement across IT hardware and infrastructure, network and security equipment, telecom services, IT peripherals, HR staff augmentation, L&D, employee welfare, facilities procurement, and other indirect categories.

• Work closely with teams such as IT, HR, Admin/Facilities, Finance, Legal, Risk, Operations, and our US procurement team to keep all vendor-related activities running smoothly.

• Source vendors, collect quotations, prepare comparison sheets, and support benchmarking, RFP/RFQ work, and cost-saving initiatives.

• Handle vendor onboarding from start to finish, including collecting documents, ensuring compliance requirements are met, coordinating risk reviews and guiding vendors through the process.

• Create and manage PRs and POs, follow up on approvals, track deliveries, and support invoice closure with Finance.

• Coordinate the contracting process with requester teams, Legal, and vendors so that agreements are reviewed, finalized, signed, stored, and tracked for renewals and expirations.

• Maintain procurement trackers such as PR/PO logs, contract repositories, renewal calendars, vendor lists, and spend trackers.

• Follow up regularly with internal teams and vendors to make sure all tasks and activities are completed on time.

• Track vendor spend by category and department, and support audits, reporting, and basic spend summaries.

• Look for opportunities to improve procurement process, strengthen compliance, and help reduce costs.

• Communicate clearly with stakeholders across teams to ensure transparency and smooth coordination.

• Familiarity with procurement or contract management tools like Coupa, Ironclad, or similar platforms is an advantage.

• Strong follow-up skills, good attention to detail, and the ability to work comfortably with India–US time zone alignment are important for this role.

  WHAT YOU’LL NEED:
  • 3+ or more years experience coordinating complex processes and ensuring all tasks are tracked and completed
  • 8-10 years of overall experience in Procurement, Sourcing, Supply chain management and / or Contract management.
  • Ability to quickly learn new systems and leverage them to manage activities and drive tasks to completion
  • Ability to understand the nuances associated with managing each vendor’s unique contract and the sensitivity around who and how to communicate
  • Preferably experience working in vendor management or procurement
  • Excellent communication and presentation skills including advanced Microsoft Office Suite skills (Excel, Word, PowerPoint, and Teams)
  • High attention to detail, resourceful, well-organized, and good time management
  • Proven ability to work both independently and collaboratively as part of a team. Works to build effective relationships across the company
  • Detail-oriented and ability to manage multiple work streams and adjust priorities as needed in a deadline-driven environment
  • Exceptional interpersonal skills and the ability to work closely and effectively communicate with a senior audience in a high pressure, fast paced, highly collaborative environment with multiple deadlines and competing priorities

WHAT’S IN IT FOR YOU?

We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting-edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website at www.zinnia.com for more information. Apply by completing the online application on the careers section of our website. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

#LI-TN1