Executive Assistant

About Zscaler

Zscaler accelerates digital transformation to ensure our customers can be more agile, efficient, resilient, and secure. As an AI-forward enterprise, we are constantly pushing the envelope, leveraging the world’s largest security data lake to power our cloud-native Zero Trust Exchange platform. This innovation protects our customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location.

Here, impact in your role matters more than title and trust is built on results. We say, impact over activity. We seek innovators who actively use AI to amplify their impact and who thrive in an environment where we leverage intelligent systems to stay ahead of evolving threats. We believe in transparency and value constructive, honest debate—we’re focused on getting to the best ideas, faster. We build high-performing teams that can make an impact quickly and with high quality. To do this, we are building a culture of execution centered on customer obsession, collaboration, ownership, and accountability.

We value high-impact, high-accountability with a sense of urgency where you’re enabled to do your best work and embrace your potential. If you’re driven by purpose, thrive on solving complex challenges, and want to be part of the team that’s helping to secure the AI age, we invite you to bring your talents to Zscaler and help shape the future of cybersecurity.

Role

We are looking for an Executive Assistant in San Jose, CA (hybrid three days a week) reporting to the Executive Vice President of AI Security and Strategic Initiatives. This individual contributor position provides critical administrative and organizational support.

What you’ll do (Role Expectations)

• Scheduling, maintaining, and updating calendar events for each executive with a high level of details, collaborating to resolve conflicts and prioritize the most critical meetings/engagements.
• Prepare meetings for the executive or team and manage sensitive matters with a high level of confidentiality.
• Organize internal and external events and meetings, including town halls; book conference room space, order catering, manage agendas, prepare materials, and ensure attendance.
• Manage monthly expenses and on-demand expense reports, including submitting expense reports and receipts.
• Coordinate both domestic and international travel arrangements ensuring schedules are detailed with well-articulated itineraries.

Who You Are (Success Profile)

• You are highly organized and possess exceptional attention to detail, ensuring precision in all administrative tasks.
• You demonstrate utmost discretion and can manage sensitive information with a high level of confidentiality and integrity.
• You are proactive and anticipate needs, effectively supporting a C-level executive in a fast-paced environment.
• You possess strong interpersonal and communication skills, enabling effective collaboration and event coordination.
• You are adaptable and adept at managing multiple priorities, thriving in a dynamic and evolving workplace.

What We’re Looking for (Minimum Qualifications)

• 5+ years of Administrative Assistant/EA experience supporting VP level.
• Experience scheduling large-scale internal and external meetings and events.
• Proficiency in Zoom, Microsoft Word, Excel (can maintain complex spreadsheets), PowerPoint, Outlook, and Google Applications.
• Experience with travel, expense management, and event coordination.

What Will Make You Stand Out (Preferred Qualifications)

• Demonstrated success supporting leaders in a dynamic, customer-focused environment
• Track record of creative problem-solving and continuous process improvement
• Experience working in cloud security, AI, or Zero Trust-related industries is an advantage

#LI-Hybrid

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At Zscaler, we are committed to building a team that reflects the communities we serve and the customers we work with. We foster an inclusive environment that values all backgrounds and perspectives, emphasizing collaboration and belonging. Join us in our mission to make doing business seamless and secure.

Our Benefits program is one of the most important ways we support our employees. Zscaler proudly offers comprehensive and inclusive benefits to meet the diverse needs of our employees and their families throughout their life stages, including:

By applying for this role, you adhere to applicable laws, regulations, and Zscaler policies, including those related to security and privacy standards and guidelines.

Zscaler is committed to providing equal employment opportunities to all individuals. We strive to create a workplace where employees are treated with respect and have the chance to succeed. All qualified applicants will be considered for employment without regard to race, color, religion, sex (including pregnancy or related medical conditions), age, national origin, sexual orientation, gender identity or expression, genetic information, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws. See more information by clicking on the Know Your Rights: Workplace Discrimination is Illegal link.

Pay Transparency

Zscaler complies with all applicable federal, state, and local pay transparency rules.

Zscaler is committed to providing reasonable support (called accommodations or adjustments) in our recruiting processes for candidates who are differently abled, have long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support.