Care Operations Manager

About Abby Care

Making family care possible. At Abby Care, we are tackling one of the most important and unsolved challenges of our time: family caregiving.

Over 50 million Americans are family caregivers for loved ones without pay, tools, or support. Our mission is clear and ambitious: to train and employ family caregivers so they can get paid for the care they already provide at home.

Abby Care is building a tech-powered, family-first care platform to efficiently deliver care, improve health outcomes, and provide the best-in-class experience nationwide.

We are rapidly expanding our mission and looking for passionate team members to join. Abby Care has partnered with leading insurance plans, healthcare providers, and community organizations. We’re supported by top, mission-driven VCs to empower families throughout the country.

💻 The Role

We are looking for a strategic, data-driven, and highly organized individual to join us as a Care Operations Manager. This role will report into the General Manager of Pennsylvania. This is a Full-Time Onsite position based in Philadelphia, PA. In this role you will own the systems, people, and processes behind every step of the care journey—from documentation and onboarding to scheduling and ongoing service coordination. You will manage a diverse, cross-functional, international team across operational specialties, drive operational efficiency, and directly influence our ability to retain and support families over time.

The Requirements

• Bachelor's or Associate's Degree in a related field
• 5+ years of operations or care delivery leadership experience
• Proven track record managing both local and international teams
• Strong analytical and reporting skills
• Must currently reside in or be able to relocate to Philadelphia
• Willingness to work onsite 5 days week
• A background in healthcare or familiarity with Medicaid-based programs is preferred

Key Responsibilities

• Care Delivery Oversight - Lead the day-to-day execution of Abby Care’s care delivery engine. You’ll oversee onboarding, HR coordination, documentation, scheduling, and service support. You’ll be responsible for ensuring that every part of the care journey runs smoothly and consistently, building trust with families and enabling clinicians to focus on care.
• Team Leadership - Manage a high-performing team across multiple care operations functions—both U.S.-based and international. You’ll be responsible for hiring, training, and retaining top talent, while fostering a culture of urgency, compassion, and accountability. Your leadership will shape not only outcomes but the team’s development and cohesion.
• Data & Metrics Management - Establish and track operational KPIs that allow us to monitor performance at every stage—from onboarding timelines to family retention. Your data insights will guide consistent operational improvements, strategic decisions and help identify and address inefficiencies before they become blockers.
• Process Design & Scalability - Create and refine SOPs, implement workflow automation, and optimize handoffs between teams to reduce delays and increase throughput. Your infrastructure will serve as the operational backbone as we expand into new cities and care models.
• Cross-Functional Collaboration - You will work closely with Clinical, Care Experience, Technology, Product, and Compliance teams to ensure end-to-end alignment and success. From feature requests to operational launches, you’ll help orchestrate the internal coordination needed to deliver exceptional care at scale.
• Compliance & Quality Control -You’ll own HIPAA and Medicaid compliance across operations, as well as internal documentation standards. This includes supporting audits, refining QA processes, and ensuring operational integrity is maintained across every touchpoint.

Who We’re Looking For

• Data-Oriented Operator - You love metrics, dashboards, and root-cause analysis. You believe operations should run on clear KPIs and act decisively on what the data tells you.
• Builder of Systems & Structure - You’ve created scalable processes before—and understand how to balance documentation, automation, and human insight.
• Experienced Manager - 5+ years of experience in operational leadership roles, preferably in healthcare, logistics, or service delivery. You’ve led remote and local teams, and you know how to get the best out of both.
• High-EQ Communicator - You’re a clear and compassionate communicator—able to lead teams, collaborate cross-functionally, and problem-solve in real-time.
• Adaptable & Resilient - You thrive in fast-paced, dynamic environments. You’re not afraid of ambiguity and view challenges as opportunities.

Our Value Proposition to You

• Competitive salary and bonus opportunities
• Health, dental, and vision insurance
• 15 days PTO + 10 company holidays
• Growth and leadership development opportunities
• A mission-driven team committed to transforming lives