Executive Assistant

Who We Are

At adMarketplace, our mission is to deliver the most engaging consumer search experiences while empowering advertisers to measure media performance accurately. Today, millions of people worldwide engage with our exclusive, transparent media placements across the internet’s leading browsers, shopping apps, and review sites.

Our award-winning culture is built around five core values (known as our 5C’s): Curiosity, Collaboration, Creative Conflict, Commitment, and Competitiveness. With these guiding values, adMarketplace seeks to empower our team to reach their full potential through continued learning, and the opportunity to do their best work.

The Role

We are looking for a polished Executive Assistant in New York to support our two members of our Executive team. Key responsibilities include managing calendars, coordinating meetings and travel arrangements, facilitating communication, and assisting with strategic planning initiatives.

The Executive Assistant serves as a trusted liaison between the executive team and internal/external stakeholders, handling sensitive information with integrity and confidentiality. The ideal candidate will be someone with both the skills and attention-to-detail to effectively support senior executives, as well as the ambition to go beyond the basic requirements of the role.

What You’ll Do:

• Manage daily scheduling, coordination, and meeting logistics efficiently, providing high-quality support with minimal oversight and prioritizing tasks to align with business needs
• Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving
• Support various projects and assist in organizing company offsites 
• Prepare agendas, presentations, and materials for meetings, conferences, and events. Attend meetings as required, take minutes, and follow up on action items and decisions to ensure timely execution.
• Coordinate and oversee comprehensive domestic and international travel arrangements, handling expense reports efficiently
• Oversee the expense management, including preparing, submitting, and reconciling expense reports while ensuring accuracy, policy compliance, and timely reimbursement.
• Assist in the development and implementation of strategic initiatives and projects. Conduct research, gather data, and prepare reports to support decision-making processes. Anticipate needs and proactively identify opportunities to enhance efficiency and productivity.

Qualifications:

• You have 2-3 years of professional experience: and you have interest in growing as an EA over the next 2 years with a desire to take on increasingly complex projects across the organization
• You’re exceptionally detail oriented: You never let anything fall through the cracks, closing every loop, and spotting every error
• Ability to be proactive and take initiative
• Prior experience working for a C-Suite executive or senior leader within a company preferred
• Ability to work in a fast-paced environment, and ability to pivot at a moment’s notice
• Ability to multitask
• Excellent interpersonal and verbal and written communication skills
• Strong administrative, planning, and organizational skills
• Exercise good judgment in a variety of situations
• Respect for confidentiality and discretion to properly handle sensitive information
• Proven competency using G-Suit and MS Office applications

*Compensation Range: $80,000 - $110,000 + Bonus

#LI-Onsite

Join Us

adMarketplace has been named as one of the best places to work in New York City by Built In and Crain’s- the latter of which have recognized us the past three years straight! AMP is currently experiencing triple digit growth, and it’s never been a better time to join our team!

We offer a robust continuing education program, management training, regular company-wide lunch and learns, and well-defined career paths to ensure all our employees have an opportunity to grow. 

At adMarketplace, we play to win, but we learn from our setbacks. Our commitment to a collaborative environment means no one succeeds alone, and no one fails alone either.   

We know you’ve come to expect comprehensive healthcare, wellness programs, paid time off, commuter benefits, and 401k matching from any company, so it’s a good thing we offer all of that and so much more. adMarketplace offers Summer Fridays, catered lunches, a fully stocked kitchen, ZogSports teams, happy hours and corporate retreats to encourage a strong work/life balance. 

No Third Party Recruiters. We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes. 

*This range represents the low and high end of the base salary someone in this role may earn as an employee of adMarketplace in the New York office. Salaries will vary based on various factors including but not limited to professional and academic experience; training; associated responsibilities; and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.