Administrative Assistant, Portfolio Support

Audax Group is a leading alternative investment manager with offices in Boston, New York, San Francisco, and London. Since its founding in 1999, the firm has raised over $40 billion in capital across its Private Equity and Private Debt businesses. With more than 400 employees and approximately 180 investment professionals, the firm is a leading capital partner for North American middle market companies. For more information, visit the Audax Group website www.audaxgroup.com.

Audax Group seeks an Administrative Assistant to support the Portfolio Support Team. The ideal candidate will have previous administrative experience (ideally supporting a team of individuals). The person in this role must be detail-oriented, forward thinking, able to work collaboratively, and in possession of a deep appreciation for working with different personalities. The position involves working in a fast-paced environment, multi-tasking, and handling heavy administrative duties. A team-oriented mindset and outlook is the key to success in this role.

RESPONSIBILITIES INCLUDE BUT WILL NOT BE LIMITED TO: 

Administrative Support

• Provide executive-level administrative support to senior members of the Portfolio Support Team.
• Partner with the Portfolio Support Team Coordinators to provide seamless administrative coverage to the team.
• Support in organizing and running Audax events, including cross-portfolio summits, with responsibilities for logistics, setup, and coordination.
• Input data and manage basic functionalities in systems.
• Candidate should have the ability to anticipate the team’s needs/requirements and actively resolve issues.
  • Calendar management requiring the coordination of numerous meetings, via conference call, Zoom, and in-person, including entering and maintaining internal and external appointments/meetings.
  • Phone coverage
  • Travel coordination
  • Generate expense reports in compliance with company policies using Concur.
  • Execute various weekly internal reporting requirements.
  • Email management
  • Other general administrative duties such as filing, Federal Express mailings, updating contact lists, etc.

MAJOR AREAS OF ACCOUNTABILITY:

Organization and Coordination

• Handle day-to-day administrative needs of the team.
• Run and distribute weekly reporting.
• Coordinate calendars, meetings, and time demands with only broad direction.
• Recognize urgent or time-sensitive requests and prioritize.
• Database entry and updates
• Execution of expense reports
• Perform a variety of other administrative duties that might include:
  • Screening and directing phone calls.
  • Creating documents, reports, presentations, and spreadsheets
  • Organizing on-site meetings. This will include reserving meeting rooms and meeting/catering set-up.
  • Organizing files, faxing, mailing, scanning, photocopying, data entry, etc.

IDEAL CANDIDATE TRAITS:

• Must be detail oriented, able to multitask and manage competing priorities.
• Extremely well organized and able to assist others in bringing order to complex issues and situations.
• Strong interpersonal skills and the ability to connect with people -- both in person and through virtual media.
• Excellent verbal and written communication skills
• Manage confidential and sensitive information using appropriate discretion.
• Able to personally manage change and adapt work style in response to the dynamic nature of the organization.
• Can manage multiple tasks in an environment of tight deadlines and high-quality standards.
• Able to operate autonomously and collaboratively.
• Technically curious with proficiency in the Microsoft Office tools (i.e., Excel, Word, PowerPoint.)

REQUIREMENTS:

- Previous administrative experience
- Bachelor's degree preferred
- Strong MS Word, Excel, Outlook, PowerPoint and writing skills
- Ability to multi-task and juggle many tasks at once

- MUST be team oriented, extremely detail oriented, and possess a “no task too small” mindset

- Excellent organizational skills and a professional, proactive attitude

- Ability to quickly pivot tasks based on teams’ needs and adapt to daily schedule changes

 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. 

Audax Management Co. is an equal opportunity employer.

Please note that Audax Group and its affiliated entities do not accept unsolicited resumes from a third-party recruiting agency not currently under a signed agreement. Any unsolicited resume that is sent to directly to Audax Group or one of its affiliated entities, or its employees, including those submitted to hiring managers by a third-party recruiting agency not currently under a signed agreement, will be considered property of Audax Group. If a third-party recruiting agency submits a resume without an agreement, Audax Group or its affiliated entities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the third-party recruiting agency. Any third-party recruiting agency should contact either a member of the Talent Acquisition or Human Resource team at Audax Group, in conjunction with a valid, fully executed contract for service based upon a specific job opening.