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Executive Administrative Assistant

Chapel Hill, North Carolina

About Us: Aurora Sustainable Lands is the 7th largest private forest landowner in the U.S. with 1.7M+ acres under management across 14 states. Our forestlands are managed primarily for carbon sequestration and other environmental benefits over the long term.
Position Overview: We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
  • Lead event planning activities such as All-company annual meeting and in person Board meetings.
  • Prepare and organize reports, presentations, and correspondence with the Board and Investors.
  • Serve as the main point of contact between executives and internal/external stakeholders.
  • Provide Administrative support on Investor and Board member portal (Diligent).
  • Maintain confidentiality and handle sensitive information with discretion.
  • Assist with project management and track progress on key initiatives.
  • Conduct research and compile data for special projects and reports.
  • Manage office supplies and maintain an organized workspace.
  • Coordinate and schedule meetings, including logistics and materials preparation.
  • Support the onboarding process for new hires and assist with training as needed.
  • Liaise with People and Culture team to support company engagement initiatives.

Qualifications:

  • Bachelor’s degree in business administration or related field preferred.
  • 3+ years of experience in an administrative support role, preferably for senior executives.
  • High level of professionalism and integrity.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Experience in project management is a plus.

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