Payroll and HR Administrator

About Blackbird Health

Blackbird Health is clinician-founded, owned, and operated by dedicated professionals. We believe that providing the best care for children starts with building the best possible team. We deliver virtual and in-person mental health services across Pennsylvania, Virginia, and New Jersey—and we’re growing into new markets in 2026.

At Blackbird, we take a whole-child approach, looking at how the brain, body, and behavior interact to address the root causes of challenges, not just the symptoms. Every role matters here, and you’ll join a collaborative, supportive, and innovative team that’s shaping the future of pediatric mental health care. If you’re passionate about helping children and families while growing your career, Blackbird is the place to make an impact.

Join us and help change mental health care for children for the better!

Position Summary:

We’re looking for a highly organized, detail-oriented Payroll and HR Administrator to support Blackbird Health’s Payroll and People Operations. This role reports directly to the Director of Accounting and partners closely with the Head of People to ensure accurate, timely payroll and a smooth employee experience. This role is responsible for accurate payroll processing, maintaining compliance with payroll and HR regulations, supporting benefits administration, and providing general HR operational support. The ideal candidate is proactive, reliable, and capable of working in a fast-paced, multi-state environment. This is a hands-on role that combines payroll operations with HR administrative responsibilities, offering a unique opportunity to learn and grow across multiple function areas: Finance and Human Resources. 

Key Responsibilities:

Payroll Administration:

• Process biweekly payroll accurately and on time for W2 employees (hourly and salaried) and 1099 consultants.
• Maintain state and local payroll tax registrations, ensuring compliance for multi-state operations.
• Ensure proper withholding, deductions, and garnishments in accordance with federal, state, and local regulations.
• Maintain accurate payroll records and documentation.
• Respond to employee payroll questions and troubleshoot discrepancies.
• Support year-end payroll activities, including reconciliation and preparation of year-end reporting.
• Prepare and maintain payroll standard operating procedures and policies.
• Manage 1099 contractor invoicing: create and update invoice templates annually and as needed, distribute to managers, troubleshoot issues, and verify pay rate accuracy through regular check-ins.

HR/Benefits Administration:

• Assist with recruiting and onboarding processes, including processing offers, submitting background checks, managing new hire paperwork, benefits enrollment, and offboarding procedures.
• Facilitate new hire transitions by maintaining reporting and models, coordinating pre-onboarding, ensuring both managers and new hires feel supported throughout the onboarding journey.
• Support benefits administration, including open enrollment, employee eligibility, and vendor communications.
• Maintain HRIS and employee records, ensuring accuracy and confidentiality, including processing transitions, updating contracts and reporting structures
• Assist with general HR projects, such as policy updates, employee communications, and compliance audits.
• Provide support for employee inquiries related to payroll, benefits, and HR policies.
• Assist with HR reporting and metrics as needed.

General Administrative Support:

• Process invoices and support ad hoc accounting or HR projects.
• Collaborate with other members of the Finance and People teams to ensure smooth operational workflows.
• Support organizational compliance with HR and payroll regulations.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field (or equivalent payroll/HR experience).
• 2–4 years of experience in payroll and/or HR administration.
• Familiarity with multi-state payroll and tax requirements (Pennsylvania experience a plus).
• Working knowledge of payroll and HR laws/regulations (wage and hour rules, garnishments, PTO, benefits compliance, etc.).
• Experience with payroll and HR systems (ADP, Gusto, Rippling, or similar).
• Proficiency in Google Suite (Sheets, Docs, Gmail).

Preferred Skills:

• High attention to detail and accuracy.
• Strong sense of confidentiality and professionalism.
• Organized, reliable, and deadline-driven.
• Strong written and verbal communication skills.
• Ability to learn quickly, adapt to evolving processes, and support multiple priorities.
• Proactive, resourceful, and solutions-oriented.

What Success Looks Like:

• Payroll is accurate, compliant, and processed on time.
• Employees feel supported and have timely access to payroll and benefits information.
• HR and payroll processes are streamlined, well-documented, and scalable.
• The People team can operate efficiently because this role reliably manages the operational foundation.

Join us!

To raise the standard of pediatric mental health care through accurate understanding and precise treatment that reflect how each child’s brain, body, and behavior work together.

“It's so rare to find comprehensive care like this---from testing to therapy to med management (and more)--all in one place. In addition, the school advocacy support we receive is unprecedented. We no longer feel like we are managing things alone.”

Fostering an inclusive environment:

Blackbird is committed to cultivating and preserving a culture of inclusion and belonging. We are able to grow and learn better together with a diverse team of employees. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran status, color, religion, disability, sexual orientation and beliefs. Blackbird provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. If you need a reasonable accommodation during the application or interview process, please contact us at recruiting@blackbirdhealth.com so we can support you.

Our patient support team is busy helping children and families, please do not call or email them about your application — this helps us process your application more efficiently.