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Crew Records, Training, & Scheduling Specialist

Salt Lake City, Utah, United States

Working at Breeze Airways is an exciting endeavor and a serious commitment to bring “The World’s Nicest Airline” to life. We work cross-functionally with truly awesome Team Members to deliver on our mission: “To make the world of travel simple, affordable, and convenient. Improving our guests travel experience using technology, ingenuity and kindness.”

Breeze is hiring- join us!

The Crew Records, Training, and Scheduling Specialist is responsible for maintaining and auditing Pilot and Flight Attendant records to ensure full regulatory compliance. This role monitors crew qualifications, schedules required training events, and serves as a liaison between Flight Operations Training, Inflight Training, and other stakeholders. The Specialist ensures training is conducted in accordance with FAA regulations while supporting efficient, timely communication across departments and with instructors, check pilots, and crew members.

Here's what you'll do

  • Maintain and audit Pilot and Flight Attendant training records to ensure accuracy, compliance, and integrity.
  • Monitor crew qualifications and schedule all required training events, Initial Operating Experiences (IOE), and check rides in alignment with FAA regulations.
  • Develop and communicate Instructor and Air Transportation Instructor (ATI) schedules in NOC and other systems.
  • Serve as an end user and subject matter expert for QTMS (MINT) and related training record systems.
  • Adhere to established processes and controls that safeguard training record integrity, regulatory compliance, and crew currency.
  • Communicate regularly with managers, administrators, and company leadership regarding crew qualification status.
  • Act as liaison between Flight Operations Training, Inflight Training, other company departments, and external contract training facilities.
  • Coordinate and communicate travel for crew training events as needed.
  • Support external (FAA, DoD, IOSA) and internal (IAP) training audits.
  • Partner with internal stakeholders and business partners to ensure efficient scheduling of training events.
  • Provide proactive communication with instructors, check pilots, and crew members regarding training schedules.
  • Uphold Breeze Aviation Group’s values of Safety, Kindness, Integrity, Ingenuity, and Excellence.
  • Perform other duties as assigned.

Here's what you'll need to be successful

Minimum Qualifications

  • Bachelor’s degree in Business, Administration, Aviation, or related field, or equivalent experience.
  • 4+ years of prior experience in crew scheduling, training, record keeping, or related field.
  • Must be flexible and willing to work a rotating schedule, including nights and weekends, when necessary.
  • Strong verbal and written communication skills with the ability to interface effectively across departments.
  • Proven ability to work under pressure, manage deadlines, and adapt to changing priorities.
  • High attention to detail with strong organizational and time management skills.
  • Self-starter with a positive attitude and strong desire for success.
  • Ability to complete projects independently with minimal supervision.
  • Must be at least 18 years of age.
  • Ability to read, write, speak, and understand English.

Preferred Qualifications

  • Understanding and working knowledge of FAA regulations Part 121 N&O and FAR117
  • Experience using an Electronic Record Keeping and Scheduling System

Skills/Talents

  • Adept at using Microsoft Office Suite
  • Exemplifies Breeze’s safety culture, values, and mission
  • Excellent oral and written communication skills
  • Excellent problem-solving skills
  • Ability to work with individuals and teams at all levels in the organization

Perks of the Job

  • Health, Vision and Dental
  • Health Savings Account with Breeze Employee Match
  • 401K with Breeze Employee Match
  • PTO
  • Travel on Breeze and other Airlines too!

Breeze Airways provides equal employment opportunities to all Team Members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.  This policy applies to all terms and conditions of employment, including recruiting hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Breeze Airways will never request your Social Security Number, Driver’s License or Date of Birth on our job postings. Job Postings requesting any or all of this information should be regarded as a scam. To ensure you are applying to an actual Breeze Airways posting, please apply online at www.flybreeze.com  then click “Careers” at the bottom of the page.

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