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2024-25 Operations Coordinator

Bronx, NY

About Us

Brilla Public Charter Schools is a network of K-8th grade schools that currently serves 1,800 students from Mott Haven, University Heights, and other neighborhoods in the Bronx. The network is growing from its current four elementary and two middle schools to five elementary and five middle schools educating some 4,000 students in the Bronx and Paterson, NJ. The Charter Management Organization (CMO) for Brilla Schools Network is Seton Education Partners, an organization inspired by the Catholic educational tradition, that also manages the Seton Teaching Fellows missionary program and El Camino, an optional after-school Catholic faith formation program. At the heart of the Seton educational mission is our dedication to help students become young men and women of good character and spirit who are prepared for excellence in high school, college, and beyond. 

Brilla combines a Classical approach to education – an emphasis on a content-rich curriculum, inquiry-driven instruction, and virtue formation that fosters an appreciation of Truth, Beauty, and Goodness – with individualized instructional support. We approach the formation of our students holistically and maintain high academic expectations. Ours is a joyful community that honors the dignity of each student, our staff members, and the families we serve.

Position Overview:

The Operations Coordinator will be the front line for families, staff and visitors, greeting all with a smile and troubleshooting any problems that arise. They assist with ensuring that the daily logistics of the school day run efficiently.

Duties & Responsibilities:

  • Maintains accurate and up-to-date student records
  • Manages and update student information systems; ATS, PowerSchool, Internal Rosters, SchoolMint 
  • Coordinates all aspects of student enrollment and discharge procedures. 
  • Conduct weekly supply inventory/equipment checks
  • With approval, restock/service workroom supplies as necessary
  • Welcome visitors and answer phones; rerouting calls as necessary
  • Coordinate daily student food services ensuring the accurate tracking of student meal consumption and submission of compliance forms. 
  • Coordinate student transportation services in collaboration with the Office of Pupil Transportation. This includes communicating early dismissal, school closures, calendar updates and issues as they arise. 
  • Support the Operations team in conducting required emergency drills (Code Blue, Hard/Soft Lockdowns and Evacuations)
  • Coordinate Student Health Services in collaboration with the Operations Manager and School Nurse. This includes immunization compliance, coordinating vision screenings and school dental clinics. 
  • Assist in preparing the building annually for start-up/new school year launch
  • Lead calendar-related communication efforts to all Brilla stakeholders via our communication platforms; Parent Square and Powerschool
  • Assist with planning and implementation of school events
  • Assist with facilities management including weekly and monthly facilities walk-throughs to ensure facilities are up to Brilla standards
  • Supports the creation and distribution of all school-wide communications: school foods calendar, informational flyers, enrollment flyers, etc.

Key Qualifications & Competencies:

  • Unyielding commitment to students, self and school’s constant learning and development
  • Strong desire to work in a progressive educational institution.
  • Excellent written and verbal communication skills
  • Detail-oriented and highly organized
  • Highly motivated and capable of seeing projects through from beginning to end
  • Ability to work autonomously as well as take direction as needed
  • Flexible, mature, and humble
  • Proficiency with MS Word and Excel
  • Sense of humor, strong work ethic, “roll-up-my-sleeves” attitude
  • Bilingual in English and Spanish

The base pay range for this position is $61,200-$71,400 per year in addition to a full range of medical, financial, and/or other benefits. Pay may vary within the stated range, depending on job-related knowledge, skills, and experience.

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