Project Accountant – Billing Specialist

About Us

Founded in 1986, Chen Moore and Associates (CMA), Inc. has grown into a highly regarded multi-disciplinary firm. CMA’s areas of expertise include utility infrastructure, roadway, site development, electrical, planning, landscape architecture, and construction engineering services for both private and public sector clients. CMA prides itself on working to be part of the fabric of the community. We are leaders in community service and the profession. Our staff and our activities are centered around making the community we work in a better place to live. CMA promotes a fun and flexible work environment, taking pride in the quality of our work. CMA promotes a team-oriented approach, both inside and outside of the office.

CMA’s headquarters are in Fort Lauderdale with offices in Miami, West Palm Beach, Orlando, and Jacksonville. The firm also has satellite and/or project offices in Atlanta, Gainesville, Jupiter, Port St. Lucie, Sarasota, and Tampa. CMA currently employs over one hundred and thirty (130) professionals throughout the State of Florida, which affords our valued clients top-level service.

CMA is hiring a Project Accountant – Billing Specialist for our Corporate Office. Candidates should be able to efficiently plan and organize workload, demonstrate success working with a team of professionals, a commitment to quality, good communication skills, and a positive work ethic.

Responsibilities

• Process corporate billing through a monthly cycle
• Review contracts and ensure projects are properly set up in the billing system. Ensure that billing is set up to meet Revenue Recognition and other Accounting Policies
• Reviewing budgets to contracts, purchase order, rates and subconsultant invoices
• Prepare and disseminate appropriate pre-bills/financial documents
• Communication and process improvements with co-workers and project managers across offices and departments
• Issue various reports, as well as other administrative tasks including filing, scanning, and copying
• Assist CFO and co-workers in any relevant matters and accounting tasks
• Address and solve client and subconsultant questions and issues in a timely manner
• Monitor customer websites for acceptance of submitted invoices. Resolving any rejections or issues
• Proven experience in high volume complex billing and carry out invoicing procedures via mail, electronic delivery, and web billing
• Ensure all clients remain informed on their outstanding debts and deadline
• Manage Accounts Receivable & Collection
• Communicate directly with clients regarding billing concerns, requirements and back-up documentation
• Work across departments to research and resolve escalated customer disputes and exceptions on billings

Qualifications

• 5+ years of accounting experience in the engineering field
• Proficiency with Deltek Vision and/or Vantagepoint
• Proficiency with Microsoft Office products, including advanced skills in Excel
• Outstanding organizational skills and able to meet deadlines
• Strong sense of urgency, project responsibility and initiative
• Ability to work independently and as part of a team
• Excellent verbal, written and interpersonal skills
• Effective at demonstrating good judgment and initiative to make sound business decisions based on multiple data sources.

CMA's High Standard of Professionalism

Chen Moore and Associates is a company which is unique in its commitment to quality. We are proud of our high standard of professionalism and the quality of service provided to our clients. We strive to establish a sense of pride and loyalty in our employees by maintaining a tradition of excellence in our work and a sense of family in our culture. We also aim to provide an environment that inspires and promotes individuals to reach the full extent of their potential and to continue in their personal “Search for Excellence.” We offer a career opportunity rather than a job – an opportunity that will take our employees as far as they want it to go. You will find that both the management and employees of CMA are dedicated to high achievement and genuinely concerned about employee job satisfaction. In order for us to maintain high standards of excellence, we endeavor to have the finest personnel and only acquire those whom we consider to not only meet the high standards we set for ourselves as a firm, but those who will also blend with the firm culture. Your success is important to all of us.

Chen Moore and Associates is a Great Place to Work! 

• Named ‘Best Places to Work For’ nationally by the Zweig Group in the
  Multidiscipline Firm Category from 2008-2010 and 2014–2023.
• Named to the ‘Hot Firm’s List’ nationally by the Zweig Group from 2007-2011, 2014, 2016-2023.
• CMA is regularly recognized as a ‘Best Firm to Work For’ by the South
  Florida Business Journal, Civil + Structural Engineer, ENR Southeast, and various local branches of the American Society of Civil Engineers.

OUR BENEFITS include:

• Medical, Vision and Dental Insurance
• Life and AD&D Insurance
• Voluntary Life with Dependent Coverage
• Short-Term and Long-Term Disability
• Paid time off and paid holidays
• Flexible Spending Accounts with Debit Card
• Voluntary Plans (Supplement Health, Critical Illness/Cancer, Accident)
• 401(k) Plan – Competitive Employer Match
• Supplemental benefits
• Flexible work schedules
• Continuing education
• Mentorship programs
• Professional societies
• Community engagement
• Cell phone