Office Secretary - Part Time

Civil Science is seeking a highly organized and friendly Office Secretary to join our team on a part-time basis. The ideal candidate will provide essential administrative and clerical support to ensure the efficient operation of our office in Lehi. This role is perfect for someone who enjoys a variety of office responsibilities and values a welcoming and professional environment.

Responsibilities:

• Administrative Support

  • Answer and direct phone calls through the reception queue.

  • Provide general administrative and clerical support as needed.

• Mail Management

  • Sort and distribute incoming mail and packages.

  • Prepare and send outgoing mail, including packages and documents.

  • Maintain adequate shipping and postage supplies.

• Office Organization

  • Keep the office environment clean and organized.

  • Monitor office supply levels and reorder when necessary.

  • Ensure proper functioning of office equipment (e.g., printers, copiers).

• Client & Visitor Coordination

  • Greet and assist clients, visitors, and employees.

  • Maintain a professional and welcoming reception area.

  • Manage conference room bookings and prepare rooms for meetings.

• Office Maintenance Coordination

  • Liaise with vendors for office repairs, cleaning, and supply deliveries.

  • Ensure compliance with health and safety standards in the office.

• Snack & Beverage Supply

  • Order and maintain a consistent stock of office snacks and beverages.

• Vehicle Pool Tracking (Lehi Location)

  • Track and manage vehicle pool schedules and usage.

  • Send monthly mileage logs to Accounts Payable.

• Fleet Maintenance & Registrations

  • Coordinate with the Fleet Manager (Christina) to manage maintenance and registration of office vehicles.

Qualifications:

• Previous administrative or office support experience preferred.

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Ability to multitask and manage time effectively.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Comfortable working independently and in a team environment.

Why Join Civil Science?

• Ownership in Your Future: At Civil Science, we’re proud to be a 100% employee-owned firm. Through our Employee Stock Ownership Plan (ESOP), you’ll have the chance to grow your career and save for retirement.
• Room to Grow: Say goodbye to corporate red tape. Our agile structure empowers you to take ownership of projects, explore new roles, and accelerate your career.
• Work-Life Harmony: Your time outside of work matters. We offer flexibility to ensure your career complements your personal life.
• Comprehensive Benefits (Fulltime Employees): Enjoy three weeks of PTO, eight holidays, medical, dental, vision, life insurance, short/long-term disability, tuition reimbursement, and a 401K plan.

About Civil Science

Civil Science isn’t just another engineering firm—we’re a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions.

At Civil Science, we believe in investing in our people. As an employee-owner, you’ll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you’re ready to join a firm that’s shaping the future of civil engineering, we’d love to have you on our team!

Candidates must have a valid driver’s license and be able to pass both a criminal background check and driving record review.

Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status).

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.