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Finance Operations Specialist

Stoughton, MA

Collegium Pharmaceutical is building a leading, diversified biopharmaceutical company committed to improving the lives of people living with serious medical conditions. We have a leading portfolio of responsible pain management and neuropsychiatry medications.

Hybrid: Required to be onsite in Stoughton, MA on Tuesday, Wednesday and Thursday.

POSITION OVERVIEW

The Finance Operations Specialist will report to the Senior Director Finance Operations, and will be responsible for accurately processing invoices, maintaining vendor records, coordinating payments and ensuring timely and accurate payments to vendors. They will also assist with the expense reporting process and help ensure adherence to company policy.  The Finance Operations Specialist is responsible for maintaining a high level of accuracy and efficiency while adhering to company policies and standards. The ideal candidate will be adaptable and demonstrate willingness to support and contribute to a variety of finance-related initiatives as needs arise.

RESPONSIBILITIES

  • Process invoices for review, approval and timely payment using Netsuite
  • Review invoices and ensure accurate general ledger coding collaborating with business partners as necessary
  • Onboard new vendors and maintain vendor records to ensure accurate payment details
  • Respond to vendor inquiries and maintain positive vendor relationships
  • Train new users (bill approvers) in Netsuite
  • Lead weekly Accounts Payable meetings providing status updates and visibility into identified issues
  • Work with other Finance Team members and business partners to resolve issues and support cross-functional processes including monthly close and ad hoc projects
  • Continuously evaluate and propose enhancements to the AP process to streamline workflows and improve efficiency
  • Maintenance and management of dedicated Accounts Payable email inbox
  • Provide support for the monthly expense reporting process, reviewing reports and supporting Concur users

REQUIRED LEADERSHIP BEHAVIORS

Leadership Behaviors are a core set of behaviors that vary based on Level in the organization categorized under Head, Heart, and Guts.  

  • Head
    • Know our Business
    • Think Critically
    • Decide
    • Execute
  • Heart
    • Collaborate
    • Develop
    • Communicate
    • Embrace Authenticity 
  • Guts
    • Be Disruptive
    • Innovate
    • Evolve
    • Be Tenacious

QUALIFICATIONS

  • Bachelor’s degree or equivalent work experience required
  • 1-2 years+ years of relevant experience preferred
  • Strong analytical, problem-solving, and communication skills
  • Experience with NetSuite, Concur and AP automation preferred
  • Proficiency with Microsoft Office (Excel, Outlook, PowerPoint, Word) and willingness to learn new technologies required
  • Strong attention to detail, organization, time management, and the ability to handle multiple tasks

Pay Range

$71,500 - $83,000 USD

Collegium is an equal opportunity employer. It is the policy of Collegium, in all of its relations with its employees and applicants for employment, to base all employment-related decisions upon valid job-related factors, without regard to age, national origin, citizenship status, ancestry, race, color, religion, creed, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, military or veteran status, physical or mental disability, genetic information, or any other status protected by applicable federal, state, or local law. This policy applies to hiring, training, promotion, compensation, disciplinary measures, access to facilities and programs, and all other personnel actions and conditions of employment. By this policy, Collegium seeks to ensure that all employees have the opportunity to make their maximum contribution to Collegium and to their own career goals. This policy provides for an equal employment opportunity program that will simultaneously serve the requirements of society, the law, sound business practices and individual dignity.

If you have questions or concerns about equal employment opportunities in the workplace, you are encouraged to bring these issues to the attention of the Head of Human Resources. We will not allow any form of retaliation against employees who raise issues of equal employment opportunity. To ensure our workplace is free of artificial barriers, violation of this policy may result in disciplinary action, up to and including termination.

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