Accounts Payable Associate

Launch Your Career with Cook Systems

Since 1990, Cook Systems—a certified veteran-owned IT consulting firm—has been helping businesses and professionals grow through innovation, integrity, and investment in people. We partner with Fortune 500 enterprises and high-growth companies alike to deliver agile technology solutions, AI-driven talent strategies, and our signature FastTrack program that develops the next generation of tech talent.

At Cook, you’ll find a culture that values excellence, creativity, and accountability. We believe in opportunity backed by trust—and in building careers that last. Check out what our team members have to say on our Glassdoor page, and discover why Cook Systems is where meaningful careers take off!

COOK SYSTEMS has an immediate need for a Accounts Payable Associate

The Accounts Payable Associate is responsible for the accurate and timely receipt, processing, and entry of invoices, disbursements, and financial adjustments in accordance with established weekly deadlines. This role performs detailed research to ensure the accuracy and integrity of all accounts payable transactions while maintaining strict adherence to internal controls.

Key Responsibilities

• Receive, open, review, date, and stamp daily invoices, check requests, and expense reports for NEO and associated regions.
• Communicate regularly with vendors and internal employees to clarify invoice coding, discrepancies, and charges, ensuring accurate expense allocation.
• Maintain a high level of concentration while strictly adhering to and enforcing internal controls related to the disbursement cycle; recommend process improvements to enhance accuracy and security.
• Accurately key invoices into the financial system, including alphanumeric data such as invoice numbers, dates, amounts, vendor information, and descriptions, while ensuring confidentiality.
• Prepare and enter financial adjustments, including voided checks, credit memos, and other required system corrections, utilizing sound accounting knowledge to ensure accuracy.
• Conduct research and analysis to validate account entries and resolve discrepancies.
• Provide responsive customer service to vendors and internal departments.
• Assist with check matching, mailing, and special handling processes as needed.
• Perform all duties within a structured office environment with standard lighting and climate conditions.

REQUIREMENTS

Knowledge & Skills

• Strong understanding of general arithmetic and the ability to communicate clearly and professionally, both verbally and in writing.
• Working knowledge of data processing systems and computerized accounts payable functions.
• Thorough understanding of accounts payable procedures, controls, and best practices.
• General knowledge of 1099 documentation and compliance requirements.
• High proficiency in Microsoft Word and Excel (Windows-based).

Education & Experience

• High school diploma or GED required.
• Minimum of three (3) years of clerical experience, including at least one (1) year of direct accounts payable experience

Additional Details:

• Workplace Setting: Hybrid #LI-Hybrid
• Job Type: Contract
• Seniority Level: Associate Level
• Job Function: Accounting

Why Work with Us

At Cook Systems, we don’t just offer jobs—we build futures. Our people are at the heart of everything we do, and we’re committed to supporting you with benefits that deliver real security, flexibility, and growth from day one.

• Your Health, Your Way: Choose from two comprehensive medical plans through Blue Cross Blue Shield, with dental and vision coverage included. With access to one of the nation’s largest provider networks, you’ll have quality care wherever life takes you.
• Peace of Mind: Protect what matters most with life, critical illness, and accident insurance through Unum—because your family’s security matters.
• Flexibility for Life: Plan ahead and save with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent-care expenses your way.
• Extra Protection When You Need It: Our Health Gap Insurance through Sun Life helps cover unexpected costs, so you’re never caught off guard.
• Your Future Starts Now: Build your future with our 401(k) plan through The Standard. You’re eligible after just six months—because long-term success deserves a strong foundation.

At Cook Systems, you’re not just an employee—you’re part of a team that values ideas, celebrates results, and grows together. Here, your impact is visible, your contributions are valued, and your career has room to thrive. Ready to be part of something bigger? Let’s build the future together at Cook Systems.

#IND1