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Executive Assistant

United States

**This is an on-site role, located in our Needham, MA office - candidates MUST be local to the area**

 

Founded in 2006, Coretelligent is a provider of comprehensive managed IT solutions, specializing in areas like cybersecurity, private cloud services, IT planning and strategy, and backup and disaster recovery. We cater to industries such as financial services, life sciences, technology, and professional services. The company has been recognized for its achievements, including being named to Inc. magazine’s Power Partner Awards and as AT&T Cybersecurity North American Partner of the Year for 2023. Coretelligent focuses on meeting regulatory requirements and ensuring clients' IT platforms are robust and compliant. We have a significant presence across various U.S. locations and offer co-managed IT solutions as well.

 

Job Overview

 

At Coretelligent, we believe great executive support goes beyond managing a calendar — it’s about creating space for leaders to lead. We’re looking for a confident, capable, and trusted Executive Assistant who thrives in fast-paced environments, knows how to anticipate needs before they arise, and understands the value of thoughtful, behind-the-scenes leadership.

This is a highly visible role supporting our CEO and interacting regularly with our broader C-suite. If you're someone who loves bringing clarity to complexity, thrives on staying three steps ahead, and gets genuine satisfaction from helping leaders do their best work — you’ll fit right in here.

Unlike larger firms where assistants can feel siloed or undervalued, Coretelligent offers a collaborative, human-first culture where your voice, ideas, and instincts matter. You’ll not only be the right hand to our CEO — you’ll be a central part of how our executive team functions day to day.

This is an in-person position based in our Needham, MA office, where you'll also play a hands-on role in shaping our office culture and ensuring operations run smoothly.

Key Responsibilities:

 

Calendar & Daily Operations Support

  • Own and manage the CEO’s dynamic calendar with autonomy and judgment, anticipating conflicts, preparing for key discussions, and aligning priorities
  • Provide a daily summary to the CEO contextualizing meetings, actions, and relevant follow-ups
  • Identify stakeholders for meetings based on business context (e.g., connecting the dots on who needs to be involved in strategic conversations)

Executive & Team Support

  • Coordinate travel, expenses, and logistics for the CEO and other members of the executive team
  • Prepare and format meeting materials (agendas, summaries, reports, presentation slides) and ensure follow-ups are tracked
  • Manage confidential information with a high degree of discretion and professionalism

Office Administration (Needham HQ)

  • Support office operations including supply and kitchen stock management, snack and coffee ordering, and light vendor coordination
  • Assist in organizing on-site leadership events, team experiences, and executive offsites

Technology & Analysis Support

  • Use Microsoft Excel and internal tools to assist with light reporting tasks, such as formatting pipeline data or highlighting trends for executive review
  • Provide proactive insight into data and suggest areas of focus when applicable

 

 

Required Skills and Qualifications:

  • Proven experience supporting multiple senior executives in a fast-paced environment
  • Mastery of Outlook calendar and email management, Microsoft Office Suite (Excel), and Zoom
  • Strong written and verbal communication skills
  • Ability to juggle competing priorities with grace, professionalism, and discretion
  • Detail-oriented with a proactive and solutions-focused mindset
  • Reliable transportation for in person support at our Needham, MA Office
  • Bachelor's degree in business, communications, or a related field preferred

 

Salary Range for this position (depending upon experience): 

$80,000 - $100,000

 

This range reflects the minimum and maximum targets for new hires across all US locations (with the exception of MA, NY, and CA). Within the range, individual pay is determined by job-related skills, experience, work location, and relevant education or training.

 

 

What you’ll love about Coretelligent:

We take Coretelligent culture very seriously! As a company, we constantly think of ways to give back to our valued employees through company engagement. We offer a competitive salary, amazing benefits, a great vacation package, a healthy work-life balance, and opportunities to grow your career from within!  

 

Benefits: Health, Dental, & Vision, Flexible Spending Account (FSA), 401k, Health Reimbursement Account (HRA), Health Savings Account (HSA), Life Insurance, Disability Insurance, Paid Parental Leave, Holiday Pay, Flexible Vacation & Sick Days.

Perks: Twelve holidays, including a day off on your birthday and work anniversary, flexible vacation, monthly rewards, spot bonuses for demonstrated excellence, community and social events, learning and development, flexible working life, $100 well-being allowance, and other health & wellness perks.

 

 

Equal Opportunity and Accessibility Commitment

Coretelligent is an Equal Opportunity employer committed to diversity, equity, and inclusion. We welcome qualified applicants of all races, ethnicities, religions, ages, sexual orientations, gender identities, socioeconomic statuses, and more. Our focus is on creating an inclusive workplace where diversity is valued beyond compliance, ensuring that every team member feels respected, supported, and empowered to be their authentic selves.

 

In compliance with the Colorado Anti-Discrimination Act (CADA), we do not request or consider age or age-adjacent information (such as graduation dates) during the hiring process. We encourage all qualified individuals to apply, regardless of age.

 

We extend our dedication to accessibility and inclusivity to our remote workforce. In alignment with the Americans with Disabilities Act (ADA), we are committed to providing reasonable accommodations to enable individuals with disabilities to effectively perform their job duties in a remote setting. Applicants needing accommodations for the application or interview process are encouraged to reach out to talent@core.tech for necessary arrangements.

 

E-Verify www.dhs.gov/E-Verify      

 

For information about the right to work, click here for English or here for Spanish.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce. 

 

As Coretelligent is a remote company hiring candidates, our perks and benefits packages may adjust based on your location. Direct applicants only; no recruitment agencies or third-party recruiters, please.

 

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