Office Manager

OFFICE MANAGER

The Office Manager is responsible for overseeing and coordinating the day-to-day administrative operations of the office. This includes managing office resources, supporting staff, organizing schedules, and ensuring the office runs smoothly and efficiently. The role requires strong organizational, communication, and problem-solving skills to support the overall productivity of the organization.

This role will be filled in our Irving, Texas headquarters (on-site)

How You’ll Make an Impact

Office Operations:

• Manage Office Supplies: Ensure the office is fully stocked with necessary supplies and maintain inventory levels with regards to the facilities and engagement efforts.
• Facility Management: Coordinate office maintenance, cleanliness, parking, and repairs. Work with service vendors, employee ticket requests, and building management.
• Organize Office Logistics: Handle scheduling of meetings, office events, and coordinating travel arrangements for staff.
• Front Desk Support: Greet visitors, manage phone calls, direct inquiries appropriately, and maintain internal directory.
• Communication Management: Ensure timely communication, manage deadlines, and follow through when coordinating with vendors, team members, and leadership.

Administrative Support:

• Correspondence: Handle incoming and outgoing mail, email communication, and faxes. Ensure timely follow-ups and responses.
• Coordination: Organize desk arrangements, meetings, events, manage schedules, and onboarding/offboarding efforts.

Team Support:

• Team Assistance: Provide administrative support to the team as needed, such as data entry, presentations, catering and general office tasks.
• Member Relations: Assist with administrative/logistic tasks and projects as it relates to engagement and HR.

Financial Duties:

• Budget Monitoring: Track and maintain office-related expenses. Ensure office operations stay within budget.
• Billing and Invoicing: Handle vendor payments, process office-related invoices, and maintain accurate financial records.

Compliance

• Maintain Compliance: Ensure office policies, inspections and safety procedures are in line with company regulations and industry standards.
• Document Management: Track and ensure contracts are properly maintained and accessible.

Other Duties

• Miscellaneous projects as requested as it relates to office management 

What We’re Looking For

• Communication & Organization: Strong communication, organization and time management skills with the ability to multitask and prioritize in a fast-paced environment. Proficiency in Google Workspace is a plus!
• A positive, proactive, problem-solving mindset. Go-getter. When you see a problem, you want to address it. Ability to handle sensitive and confidential information with discretion.

Perks and Benefits 

• Medical, dental, and vision coverage for you and your family
• 401k with employer matching program
• Employee stock purchase plan
• Parental leave
• Life, AD&D, and Disability
• Generous time off, holidays, and wellness benefits!

Compensation

The US total compensation range for this full-time position is inclusive of salary pay + benefits. Our ranges are determined by role and level. Within the range, individual pay is determined by factors including relevant skills, experience, and education/training. 

About Doximity Talent Solutions | Curative 

Doximity is the leading digital platform for medical professionals, with over 80% of U.S. physicians across all specialties and practice areas. Doximity provides its verified clinical membership with digital tools built for medicine, enabling them to collaborate with colleagues, stay up to date with the latest medical news and research, conduct virtual patient visits, and manage their careers.

We are excited to introduce Doximity Talent Solutions, where Curative, Doximity’s recruiting team, joins Doximity Talent Finder, our best-in-class sourcing tool, to support all of our client’s recruitment and hiring needs in one place with a full suite of offerings. Doximity Talent Solutions offers hospitals and health systems a comprehensive product suite that includes best-in-class sourcing, full-service placement – locums, clinical and executive search – and advanced advertising options targeting engaged clinician audiences. It’s a range of products that no other company can offer.

EEOC Statement

Doximity is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.