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Events Coordinator/Manager

Los Angeles, CA

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today. 

Who will work well with us:

  • The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world are not required.
  • We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity 

Events Coordinator/Manager| $75k-85k 

David Zwirner Gallery seeks a dynamic Events Coordinator/Manager to join its Marketing department. The position is based in Los Angeles and reports jointly to the Gallery Director (DZLA) and Director of Events (New York). 

The ideal candidate will have strong administrative and organizational skills, as well as three to five years of experience inat creating seamless, best-in-class events and memorable experiences in a variety of formats, from the intimate to the inclusive, in the luxury, arts, or related fields. Superior communication skills, the ability to develop and manage deadlines in a fast-paced environment, and the ability to work with multiple teams is required. This position will involve contact with artists, curators, collectors and vendors; therefore discretion, professionalism, and superb client-facing skills are essential. 

Position hours are Monday-Friday, 10am to 6pm, with occasional need to work additional hours. 

What you’ll do: 

Private Events - Manage and coordinate A-to-Z logistics for DZLA-based private events annually (exhibition openings, art fairs, 3rd party/institutional shows, development groups, etc), which includes but is not limited to:

  • Partner closely with our Global Events team to ensure all private events adhere to best practices and gallery standards/protocol.
  • Scout, secure, and manage venues for gallery dinners and parties in Los Angeles as well as determine all logistics, vendors, logistics, production concerns, etc. for on-site events.
  • Serve as primary liaison to vendors, secure and negotiate budgets, contracts, menu selection, day of logistics, etc.
  • Work with Sales lead, global Events Teams, Client Development, and Sales Teams to manage guest lists, invites, RSVPs, and seating charts.
  • Manage outreach, RSVP management, and internal comms for all DZLA private events and select CA/West Coast events.
  • Manage on-site logistics throughout the duration of select private events, especially for check-in, seating, etc armed with thorough guestlist knowledge.
  • Work with the DZLA team and Events Director on the budgeting, negotiating fees, PO approvals, invoice processing, deadline coordination, approvals, menus, and other relevant coordination.
  • Partner with Marketing/Design team on invitations, additional staffing support as needed; Partner with Gallery management to coordinate car/transportation.
  • Support private additional events in CA and the West Coast as needed.
  • Partner with the Director of Events on reporting and analysis on DZLA events.

Public & Gallery-related Events - Manage and coordinate A-to-Z logistics for DZLA-based public events annually, which include but are not limited to:

  • Serve as project/on-site lead for all DZLA public events, including those pertaining to exhibitions, community events, school events, art fairs, books, institutional groups, client development groups, and more.
  • Manage the DZLA events calendar and operations, partnering closely with the DZLA team and the NY Marketing team to promote and support.
  • Coordinate with the DZLA team for goals, staffing, logistics, and overall run of show; Develop and communicate timelines, strategy, and logistics for each event with relevant stakeholders.
  • Partner with Sales, Marketing & Client Dev/Sales team to curate guestlist for Public & Semi-public Gallery events; manage outreach and RSVP management for select events.

What we would like you to have: 

  • BA or Master's degree in related fields
  • Around 5 years of experience planning arts-related private events
  • Past experience planning public events
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Word, Excel, and various digital tools

What you will love about David Zwirner: 

  • David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, Consignments, Program.
  • Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
  • Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
  • Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Hammer and LACMA. Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits. 401K savings plan with automatic employer contributions.

Please submit a resume and cover letter, and be prepared to provide three (3) professional references upon request.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

We are an equal opportunity employer. If you need assistance in applying to a role, you may reach out to recruiting@davidzwirner.com. No calls or walk-ins will be considered for positions at David Zwirner.

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