Back to jobs

Executive Assistant

Atlanta, GA

About Ditto:

Ditto is on a mission to unleash the full power of edge devices by removing all the plumbing required to build amazing applications. We bridge the digital divide by enabling real-time data synchronization—even when internet connectivity is limited or non-existent. Our peer-to-peer technology is trusted by major customers like Chick-fil-A and Delta Airlines, and we also work closely with the U.S. military on mission-critical connectivity solutions. As a fast-growing startup poised for a future IPO, our team is globally distributed, and our core values are trust, communication, and continuous improvement. We celebrate diversity and strive to create a team that encompasses a wide range of backgrounds, skill sets, and perspectives.

About the role:

We are seeking a proactive, highly organized Executive Assistant to support our CEO. This role will go far beyond traditional administrative tasks. You’ll be entrusted with strategic responsibilities, including email and task management, internal project coordination, and process optimization. The ideal candidate is early in their career, with ambitions to eventually take on a Chief of Staff–type role.

Because our CEO travels frequently—including internationally—this position requires flexible hours and a willingness to go above and beyond a typical 9-to-5 schedule. You will need to be physically present in our Atlanta, GA office in a hybrid capacity. U.S. citizenship is required given our work with government and military partners.

As the Executive Assistant to the CEO, you will have:

1. High-Level Administrative Support

  • Manage complex calendars, schedule appointments, and arrange travel itineraries (domestic and international).
  • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
  • Prepare meeting agendas, take meeting notes, and follow up on action items.

2. Strategic Inbox & Task Management

  • Prioritize incoming correspondence in the CEO’s email inbox; draft and proofread sensitive documents and communications.
  • Act as gatekeeper to ensure the CEO’s time is allocated effectively.
  • Proactively suggest and implement email and task management systems or tools to increase efficiency.

3. Project Coordination & Process Improvement

  • Track and manage key projects, collaborating with cross-functional teams to ensure deadlines are met.
  • Identify operational bottlenecks and propose improvements to streamline internal processes.
  • Assist with special projects or initiatives that support Ditto’s long-term strategic goals.

4. Internal Communications & Office Coordination

  • Coordinate events, internal meetings, and offsites (virtual or in-person).
  • Liaise with other departments to gather updates, prioritize issues, and ensure seamless day-to-day operations.
  • Oversee executive office logistics, including hosting visitors and coordinating on-site requirements.

5. Chief-of-Staff Development Path

  • Take on initiatives that will develop your leadership and strategic thinking skills in preparation for a future Chief of Staff role.
  • Research and brief the CEO on emerging opportunities, technologies, or partnership potentials aligned with Ditto’s growth.
  • Gradually assume a broader organizational perspective, contributing insights and recommendations at higher levels.

6. Flexibility & Availability

  • Given the CEO’s extensive travel schedule (including international trips), be prepared to respond to urgent matters outside regular business hours.
  • Adapt quickly to shifting priorities and new responsibilities as the company evolves.

What you'll need:

  • Required
    • U.S. citizenship (due to work with the U.S. military).
    • Must be based in or near Atlanta, GA, with the ability to come into the office on a hybrid schedule.
    • Bachelor’s degree or equivalent experience (e.g., internships, relevant assistant/operations roles).
    • 1–3 years of professional experience in executive support, administration, or related fields.
  • Desired Skills & Attributes
    • Exceptional organizational skills and meticulous attention to detail.
    • Ability to prioritize multiple projects and tasks under tight deadlines.
    • Outstanding written and verbal communication skills.
    • Comfort with flexible schedules and occasional after-hours support.
    • Proficiency in productivity and collaboration tools (e.g., Google Workspace, Microsoft Office, Slack, Notion).
    • Strong interpersonal skills, with the ability to interact confidently across all levels of the organization.
    • A proactive, self-starter mindset and eagerness to go above and beyond.
  • Bonus Points
    • Experience within a technology startup or other fast-paced environment.
    • Familiarity with project management tools (e.g., Trello, Asana) and process-automation software (Zapier, Integromat).
    • Demonstrated interest in scaling businesses and/or previous exposure to Chief of Staff responsibilities.

Benefits we offer:

  • Competitive salaries

  • Stock options

  • Medical, dental, vision, life, and disability coverage

  • Flexible spending account (FSA)

  • Flexible vacation policy

  • 401(k) plan 

  • Offices located in Atlanta, GA, and Berkeley, CA, available for team member use—no in-office requirement!

Come join our remote team and discover the possibilities of your best career!

Equal Opportunity Employer: Ditto is proud to be an equal-opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristics. Ditto is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let us know.

Ditto Recruiting Privacy Notice

Apply for this job

*

indicates a required field

Resume/CV

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Ditto Job Board’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.