Receptionist & Office Assistant

Company Overview

Soros Fund Management LLC (SFM) is a global asset manager and family office founded by George Soros in 1973. With $28 billion in assets under management (AUM), SFM serves as the principal asset manager for the Open Society Foundations, one of the world’s largest charitable foundations dedicated to advancing justice, human rights, and democracy.

Distinct from other investment platforms, SFM thrives on agility, acting decisively when conviction is high and exercising patience when it’s not. With permanent capital, a select group of major clients, and an unconstrained mandate, we invest opportunistically with a long-term view in a wide range of strategies and asset classes, including public and private equity and credit, fixed income, foreign exchange, and alternative assets. Our teams operate with autonomy, while cross-team collaboration strengthens our conviction and empowers us to capitalize on market dislocations.

At SFM, we foster an ownership mindset, encouraging professionals to challenge the status quo, innovate, and take initiative. We prioritize development, enabling team members to push beyond their roles, voice bold ideas, and contribute to our long-term success. This culture of continuous growth and constructive debate fuels innovation and drives efficiencies.

Our impact is measured by both the returns we generate and the values we uphold, from environmental stewardship to social responsibility. Operating as a unified team across geographies and mandates, we remain committed to our mission, ensuring a meaningful, lasting impact.

Headquartered in New York City with offices in Greenwich, Garden City, London, and Dublin, SFM employs 200 professionals.

Job Overview

SFM is seeking a proactive, highly organized professional to join our New York office as a Receptionist and Office Assistant. The Receptionist provides comprehensive front-of-office and administrative support, serving as the first point of contact for the firm and playing a critical part in shaping the experience of visitors, colleagues, and partners.  The role sits within the facilities team, working closely and collaboratively with employees across the organization, including the C-Suite level, contributing to the smooth day-to-day operations of the office. 

This is a high-touch, high-visibility role well suited for a motivated individual who is eager to build strong relationships, take ownership, and grow their administrative skill set. We view this position as a developmental opportunity for someone hungry to learn, expand their responsibilities, and progress their career within the financial services industry.

This is a full-time position that requires five (5) days in person in our New York City office.

Major Responsibilities

• Reception and front-of-house operations
  • Serve as the primary point of contact for all visitors and callers; professionally welcome guests, field inquiries, and manage visitor registration and security protocols
  • Oversee calendars and physical readiness for conference rooms and shared spaces, including meeting reservations, setup, basic technology, refreshments and catering
  • Manage and order inventory for the reception area, supply room, and pantry by liaising with food services, mailroom, and cleaning professionals
• Administrative and executive support
  • Provide coverage for Executive Assistants and administrative staff, including scheduling meetings, preparing materials, greeting high-level guests, and handling time-sensitive requests
  • Assist facilities and security teams with administrative needs such as invoicing, calendar management, new hire facilitation, and internal directory updates
  • Maintain and update databases and files for vendor contracts, leases, and other facilities documents
• Projects, events, and general office support
  • Support preparations and on-site logistics for board meetings and key stakeholder events
  • Sort, organize, and distribute incoming and outgoing mail to ensure timely and accurate delivery
  • Take on ad hoc projects for Executive Assistants and C-suite leaders

What We Value  

• An owner’s mindset and a demonstrated willingness to take on new tasks and responsibilities
• Superior organizational skills and attention to detail, with the ability to manage multiple responsibilities simultaneously
• Excellent written and verbal communication skills
• A high level of professionalism and discretion
• Willingness to contribute to team efforts through flexibility and initiative
• Ability to prioritize time-sensitive tasks and work effectively in a fast-paced, high-volume environment
• Proficiency in Microsoft Office

 

We anticipate the base salary of this role to be between $60,000-$75,000. In addition to a base salary, the successful candidate will also be eligible to receive a discretionary year-end bonus. 

 

In all respects, candidates need to reflect the following SFM core values:

Smart risk-taking   //   Owner’s Mindset   //   Teamwork   //   Humility   //   Integrity