Accounts Payable Specialist
About Us
About the Team
Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.
Role Summary
The Accounts Payable Specialist is responsible for delivering guidance and support to both internal and external customers to ensure compliance with Accounts Payable policies and procedures. This role promotes accuracy, timeliness, and service excellence while serving as a liaison between Accounts Payable, buyers, suppliers, and internal teams. The Specialist will address vendor and internal inquiries, reconcile vendor accounts, research and resolve discrepancies, and leverage AP reporting tools to provide effective resolutions.
Responsibilities
This hands-on role is ideal for a detail-oriented customer service professional. Responsibilities include, but are not limited to:
- Respond promptly and accurately to internal and vendor Accounts Payable inquiries.
- Reconcile vendor statements and resolve past due invoice issues.
- Prepare and maintain SOPs, training materials, and support documentation.
- Ensure compliance with internal controls and established policies.
- Support weekly payment runs and off-cycle disbursement activities, ensuring accuracy and timeliness.
- Assist with monthly and quarterly metric dashboard reporting.
- Support audit preparation and address inquiries from internal and external auditors.
- Contribute to process improvements, automation initiatives, and scaling of Accounts Payable operations.
- Perform additional administrative duties and special projects as assigned.
- Lead cross-functional discussions to resolve supplier payment issues and improve process alignment
- Support monthly and quarterly close activities, including journal entries, account reconciliations (including general ledger and intercompany), and internal reporting packages.
- Receive, review, and verify invoices for accuracy, proper authorization, and supporting documentation.
- Code invoices to the appropriate general ledger accounts, cost centers, and projects.
- Enter invoices into the ERP system and ensure timely approval and payment.
- Match invoices to purchase orders (PO) and receiving documentation as applicable.
Qualifications
- High school diploma or the equivalent combination of education, training, and work experience
- Bachelor’s degree in Accounting, Finance, or Business preferred.
- 2 years of relevant Accounts Payable and customer service experience.
- Proficiency in Excel and Microsoft Office required; experience with Oracle Fusion is a plus.
- Understanding of general accounting principles, with experience in GL and account reconciliations.
- Excellent organizational, analytical, and problem-solving skills with strong attention to detail.
- Strong written and verbal communication skills, with the ability to collaborate across all levels of the organization.
Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including @collectfanatics.com). For added security, where possible, apply through our company website at www.fanaticsinc.com/careers
By submitting your application, you agree to our terms of service and acknowledge you have read our Candidate Privacy Policy.
Create a Job Alert
Interested in building your career at Fanatics Collectibles? Get future opportunities sent straight to your email.
Apply for this job
*
indicates a required field