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Receptionist

London

Receptionist– FinTech Investment Banking

Position: Financial Technology Partners is seeking a Receptionist/Junior Administrative Assistant. 

Company Description: Financial Technology Partners (aka “FT Partners”) is the only investment banking firm focused exclusively on the financial technology sector. We broadly define the sector as the dynamic convergence of technology-based solutions and financial services. FT Partners was recently recognized as "Dealmaker of the Year" and "Investment Banking Firm of the Year" by the M&A Advisor.

The firm was founded by Steve McLaughlin, Managing Partner, formerly a senior investment banker in Goldman Sachs & Co.'s Financial Technology Group and Financial Institutions Group in New York and San Francisco. The firm's Founder and senior bankers are all highly experienced investment bankers formerly with the financial technology, M&A and investment banking groups of Goldman Sachs & Co in New York, San Francisco, London, and Los Angeles.

Role Description: Financial Technology Partners LP, the only investment banking firm focused exclusively on the financial technology sector, is actively seeking an entry-level Receptionist/Junior Administrative Assistant for our office in London near Oxford Circus. In this role, you will be responsible for providing administrative support the London office team members including, but not limited to, meeting and greeting clients, maintaining the reception area and the meeting rooms tidy, arranging couriers, receiving and distributing post and deliveries, setting up internal and external meetings, managing calendars, arranging travel plans, and processing expense reports. The ideal candidate will have great communication and interpersonal skills, be proactive, self-sufficient and well organized. Additionally, he or she must have an excellent judgment to properly prioritize multiple and potentially competing requests and be confident with Microsoft Office suite.

Responsibilities include: 

  • Acting as the front of house receptionist, welcoming all guests and direct them internally
  • Greeting guests, offering refreshments and giving an efficient front of house service
  • Timely and accurate coordinating internal and external bookings in the meeting rooms, including logistical details, communication, and follow-up
  • Sorting and distributing incoming post and deliveries
  • Arranging outgoing post and couriers
  • Updating internal contact lists
  • Preparing monthly expense reports, identify and resolve all discrepancies
  • Booking travel and hotels for staff members
  • Providing team coverage where required (ie: holidays)
  • Ordering office and kitchen supplies (stationery, milk, sugar, drinks) and catering for client and internal meetings, as needed
  • Helping with events and logistics
  • Running errands and help out whole team with ad-hoc requests
  • Keeping an organized and neat office environment and ensure all office services run smoothly
  • Maintaining and protecting confidentiality regarding all aspects of client and company information 

 General Requirements

  • 1-3 years of related experience as a Receptionist or Administrative Assistant
  • Experience professional services industry preferred
  • Seeking work in a fast-paced, entrepreneurial environment  
  • Proficient in the use of Microsoft Office Outlook
  • Familiarity and/or ability to learn and work with corporate software tools (e.g. expense reporting, travel booking, CRM, etc.)
  • Strives to continuously build knowledge and skills
  • Excellent professional references
  • Permanent United Kingdom work authorization required

Service Orientation

  • Responds promptly to your internal customer needs; solicits feedback to improve service
  • Responds to requests for service and assistance; meets commitments.
  • A positive, enthusiastic approach to work and collaboration.  

Communications & People Skills

  • Professional telephone and email manner
  • Speaks clearly; listens and gets clarification; responds well to questions.
  • Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
  • Develop and maintain strong internal relationships   

Planning, Organizing & Quality Management

  • Prioritizes and plans work activities; uses time efficiently; demonstrates sense of urgency, detail-oriented.
  • Ability to follow process and procedures; looks for ways to improve and promote quality.
  • Demonstrates accuracy and thoroughness, monitors own work to ensure quality.

Teamwork

  • Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts to succeed.
  • Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
  • Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds firm values.

Work Style

  • Adapts to changes in the work environment; manages competing demands; able to deal with frequent change, delays, or unexpected events.
  • High degree of self-discipline and motivation. Able to work independently with minimal supervision and as part of a team.
  • Self-directed with the ability to discern when to solve problems independently and when to escalate them
  • An entrepreneurial spirit, ready to roll up your sleeves and dig into the complexities of any task or challenge.

Compensation

An attractive compensation package, consisting of a base salary, annual bonus, and benefits. 

Why FT Partners?

  • Managing Partner and Managing Directors formerly of Goldman Sachs and JP Morgan
  • Award-winning execution; Investment Bank of the Year / Boutique of the Year Awards (among many others)
  • Executing both billion dollar and early stage / high-growth VC transactions
  • Excellent career path, strong and competitive compensation
  • Unparalleled deal flow with premier client base
  • Access to world-class executives at high-growth companies
  • Dominant footprint in the one of largest sectors: financial technology
  • Top-notch financial sponsor relationships
  • Close-knit, rapidly growing team 

Selected transactions include advising:

  • Heartland Payments in its $4.5 billion sale to Global Payments (NYSE: GPN)
  • Assurance IQ in its $3.5 billion sale to Prudential (NYSE: PRU)
  • Mercury Payment in its $2.0 billion sale to Vantiv (NYSE:VNTV)
  • SquareTrade in its $1.4 billion sale to Allstate (NYSE:ALL)
  • Finicity in its $985 million sale to Mastercard (NYSE: MA)
  • Interswitch in its $200 million minority investment led by Visa
  • Checkout.com in its $230 million minority investment from Insight, DST, GIC, and others
  • CardConnect in its $750 million sale to First Data (NYSE:FDC)
  • GreenSky in its $300 million minority investment led by DST, TPG, Wellington Management, and Iconiq
  • Instamed in its $500+ million sale to JP Morgan (NYSE: JPM)
  • BlueVine in its $102 million minority investment led by ION
  • Stone in its $1.4 bn IPO
  • FleetOne in its $369mm sale to WEX (NYSE:WEX)
  • AvidXchange in its $300 million financing from MasterCard (NYSE:MA), CDPQ, Temasek and Peter Thiel
  • Automated Trading Desk in its $680 million sale to Citigroup (NYSE:C)
  • Custom House Ltd. in its $370 million sale to Western Union (NYSE:WU)
  • Addepar in its $140 million financing from Valor Equity Partners, 8VC and Harald McPike
  • Automatic in its $115 million sale to SiriusXM (NASDAQ: SIRI)
  • GoCardless in its $75 million minority investment from Adams Street Partners and Google Ventures

Inclusion and Equal Opportunity Employment: Financial Technology Partners is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. If you require reasonable accommodation as part of the application process, please contact recruiting@ftpartners.com.

 

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UK JOB APPLICANT DATA PROTECTION NOTICE

The aim of this Data Protection Notice (“Notice”) is to inform individuals who apply for a job or work experience at [name of employer], registered in England and Wales under company number  10600192  with registered office at 3rd Floor, 1 Ashley Road, Altrincham, Cheshire, WA14 2DT  (the “Firm” or “we” or “us”), on the collection, use, disclosure, transfer, and other processing of their individually identifiable information (“Personal Data”). Under applicable European laws, including but not limited to, laws implementing the General Data Protection Regulation 2016/679 (GDPR) and the forthcoming UK Data Protection Act (the “Data Privacy Laws”), the Firm is the data controller.

1. Personal Data

Throughout the course of your application process with the Firm, we collect and process certain Personal Data about you. We collect and process your Personal Data (a) for purposes that are required by applicable law and regulations; (b) to allow the Firm to fulfil its business needs and legal obligations; and (c) to process your job application. The Personal Data we collect and process includes the following categories (where applicable to the application):

  • Contact information: such as full name, including title, name at birth and preferred name, home address, home phone number, personal email address, mobile phone number, photo and any current work contact details provided to us.
  • Master data and qualified HR data: such as proposed job function and contractual details, education information (including grades), CV/resumé, nationality, passport information, residency status, date of birth, birth city and country, gender, marital status, primary language, language skills, visa type and information (work permit/business/etc).
  • Job applicant information: such as candidate details, status, background checks information, current employer, job history, work and corporate title, education, qualifications, references, criminal record checks, desired function and work location, licenses, certificates, work experience, CV/resumé information, public searches, including of social media.
  • Health information: such as illness and accidents information, health, disability information. This type of Personal Data (known as sensitive or special categories of data) will only be processed where required for the relevant purposes.
  • Compliance information: information required for regulatory or compliance purposes, such as information relating to outside business activities and information relating to personal account dealing.
  • Security: details for passcards; CCTV images; voice recordings etc.

2. Sources of Personal Data

We may obtain Personal Data from the sources listed below:

  • directly from you, such as through your data input into our website or Human Resources, the application process or via other forms or information you provide to us in connection with your job application;
  • from third parties, including recruiters and employment agencies, references from third parties and other background screening checks providers, subject to the requirements of applicable law, and from former employers.

3. Information about dependants/contacts

If you provide us with Personal Data about members of your family and/or dependants or beneficiaries, it is your responsibility to inform them of their rights with respect to such information. You also are responsible for obtaining the explicit consent of these individuals (unless you can provide such consent on their behalf) to the processing (including transfer) of that Personal Data for the purposes set out in this Notice.

4. Purposes for processing Personal Data

The Firm collects, processes, and otherwise uses your Personal Data for purposes: (a) that are required by applicable law and regulations; (b) to allow the Firm to fulfil its business needs and legal obligations; and (c) to process your job application. These purposes also include:

  • the exercise of our rights under local laws and compliance with applicable legal and regulatory requests and obligations (including investigations in relation to the same) and audit requirements; and
  • to establish or defend legal claims and allegations.

We will not use your Personal Data for the purposes of marketing to you unless you expressly consent to us doing so.

5. Disclosure of Personal Data

Your Personal Data will be disclosed within the Firm only to those individuals who need access to your Personal Data to perform their duties for the purposes listed in Section 4 above or where required or permitted by applicable law.

The Firm may also disclose your Personal Data to affiliates of the Firm (together all such affiliates the “Group”) for pursuing the purposes listed in Section 4 above or where required by applicable law. Within the Group, your Personal Data will be disclosed only to a limited number of restricted individuals within the information technology, human resources, legal, finance, regulatory and compliance, accounting department as well as certain managers (i.e. only persons with assigned responsibility or managerial responsibility for the employee or groups of employees) to the extent any of these functions need access to your Personal Data in connection with their job responsibilities. Access will be provided on a need-to-know basis.

The Firm may also disclose your Personal Data to third parties, including those providing information technology support or technical and organisational services in connection with human resources-related activities or legal, compliance audit or other advisors to the Firm for the purposes referred to in this Notice. The Firm will exercise appropriate due diligence in the selection of its third party service providers, and require that such providers maintain adequate technical and organisational security measures to safeguard your Personal Data, and to process your Personal Data only as instructed by the Firm or a member of the Group and for no other purposes.

6. International transfer of Personal Data

Due to the multinational character of the Group, some of the affiliates and other recipients listed in Section 5 above may be located in countries (including the United States) that do not provide a level of data protection equivalent to that set forth by the law in your home country.  The Firm will take appropriate steps to make sure that such recipients act in accordance with applicable law. To the extent that the Firm transfers the Personal Data to recipients which are located outside the European Union or the European Economic Area, the Firm will provide an adequate level of protection of your Personal Data, including appropriate technical and organisational security measures and through the implementation of appropriate contractual measures to secure such transfer, in compliance with applicable law. The Firm uses standard contractual clauses in the form approved by the European Commission (http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32004D0915).

7. Legal basis for processing Personal Data

The Firm’s employment obligations and contractual obligations, the need to take pre-contractual steps and its legal obligations as well as its legitimate business interests under the Data Privacy Laws form the legal basis of the processing described in this Notice. Our legitimate interests or those of a third party include our requirements to use your Personal Data in litigation, investigations, regulatory or governmental enquiries or for other legal or regulatory purposes involving the Firm and/or any affiliate of the Firm and may also include the need to transfer your Personal Data to third countries without adequate data protection laws. In this event, we will take reasonable steps to protect your Personal Data as required by the Data Privacy Laws.

8. Data security

We maintain physical, technical, and organisational security measures to protect the Personal Data against accidental, unlawful, or unauthorised destruction, loss, alteration, disclosure, or access, whether it is processed in your local jurisdiction, the United States, or elsewhere. Our Information Security Policy governs how we protect your Personal Data. Please ask the Pantheon HR Team if you would like a copy of this.

9. Retention, Access and Accuracy of Personal Data

We intend to keep your Personal Data accurate and up-to-date. We also strive to retain your Personal Data no longer than is necessary to carry out the purposes listed in this Notice or than is required by law. The Firm retains your Personal Data for a maximum of seven years following the end of your job application process or, if you become employed or engaged, from the end of your employment or other business relationship.

If changes need to be made to Personal Data, you can email your inquiry to compliance@ftpartners in writing right away. Under applicable law, you have rights to: (i) check whether we hold Personal Data about you and to access such data (subject to applicable laws); (ii) request correction of Personal Data about you that is inaccurate; (iii) ascertain information related to the Firm’s policies and practices in relation to Personal Data; (iv) request the erasure of your Personal Data; and (v) request the restriction of processing concerning you. In certain circumstances, you also may have the right to request restrictions or object for legitimate reasons to the processing of your Personal Data in accordance with the Data Privacy Laws. Further, you have the right to transfer your Personal Data to third parties pursuant to Article 20 of the GDPR.

10. Rights to raise concerns

You have the right to raise concerns to the Firm or to a supervisory authority about the Firm’s processing of your Personal Data. If you wish to raise concerns with the Firm, please email your inquiry to compliance@ftpartners. The applicable supervisory authority of the Firm is the Information Commissioner’s Office in the UK.

11. Questions

If you have any questions about this Notice or wish to :(i) access or review your Personal Data or learn more about who has access to your Personal Data; or (ii) make another type of request related to your Personal Data, please email your inquiry to compliance@ftpartners. 

This Notice is dated February 1, 2020.