Office Assistant

About us:

Forge Health is a mission-driven outpatient mental health and substance use provider dedicated to providing the highest quality, affordable, and effective “one-stop-shop” care to individuals, families, and communities in need. As the first and only behavioral healthcare provider with a proven, national payer-validated ability to drive clinical outcomes that span all areas of health, Forge Health is leading the charge in driving innovation, improving care delivery, and shaping the future of behavioral health care.

For the third consecutive year, were thrilled to share that Forge Health has been recognized on the prestigious Inc. 5000 list of the fastest-growing private companies in America– a remarkable honor that is a testament to our team's relentless commitment to our mission. If you're passionate about building a great business that makes a difference and working alongside sharp, dedicated, and entrepreneurial individuals, then Forge Health is the right fit for you. Come join us!

Who we’re looking for:

We are looking for an organized and personable professional to join our facility team as an Administrative Assistant. The ideal candidate has a positive energy, and loves to be around like minded people looking to better themselves and those around them.

A forward-thinking, detailed oriented Office Assistant to assist in providing clerical support and is comfortable managing clerical and administrative duties independently. Overcommunication and proactive thinking is an asset in this role, along with a keen perception of people and situations.

Please note, this is a temporary position, up to 15 hours per week, and will require the successful candidate to be on-site in both our White Plains corporate and clinical offices at least 3 days a week, and reports into our Chief Operating Officer (COO).

Compensation range: $18-$25/hr. Exact compensation may vary based on skills, experience, and location.

What you'll be doing:

• Collect company’s mail and distribute accordingly
• Assist in onboarding responsibilities including distributing computers to new hires and mailing out new hire welcome boxes.
• Answer incoming calls in a professional/timely manner and screen and forward calls accordingly
• Manage conference rooms including but not limited to; conference room scheduling, setup and breakdown of conference rooms (tech setup, catering etc.)
• Collaborate with Office Managers to maintain smooth office operations at all times
• Provide backup support to the Receptionist/Office Manager
• Approach challenges with a positive and solutions-minded perspective; must be flexible and adaptable in the face of constant change
• Work on ad hoc projects as needed
• General support that can include logistic coordination for company meetings, supporting guests who visit our office, general office tasks (copying, supplies management, fax distribution, etc.)

What you'll need:

• High school diploma and 3+ years of administrative/front desk experience required.
• Proficient in Microsoft Office Applications (Excel, Word, PowerPoint)
• Ability to work independently, with a strong work ethic, self-motivation and problem-solving skills
• Attention to detail and high level of accuracy
• Excellent communication skills, both written and verbal

Why Forge?

The opportunity:

Our team refuses to compromise on integrity, and we look for talented, driven hard workers who hold the same passion for the pursuit of high quality, evidence-based mental health and substance use care that we do. Our collective passion is driven and embodied by our core values:

• Fulfilling: Our work creates lives that are complete and self-actualized, enabling stronger families and communities – and a therapeutic community rewarded by success
• Optimistic: Our passionate positivity and empathy overcome setbacks and get you to your goals, scientifically and humanely
• Reciprocal: Without mutual trust and commitment, there can be no progress
• Grateful: We profoundly recognize and appreciate the trust of our patients and the commitment of our clinicians
• Evidence-Based: We are committed to measurable outcomes, which provide confidence to our patients and creates a standard of care for ourselves and others

The package:

At Forge, our people are our greatest asset. We’re collaborative, empathetic, and passionate. We learn from our mistakes, we carve out time to breathe, and we are celebrated for our wins. In short, we know that we can’t do what we do without you! So, we designed a comprehensive, competitive benefits package that reflects our appreciation of our people:

• Competitive salary aligned with your experience
• Comprehensive paid time off package
• Annual time off to volunteer
• Parental leave
• Annual continuing education allocations
• Competitive medical, dental, and vision package 
• Annual subscription to a leading meditation app
• An environment that fosters professional development including financing for advanced licensure and certifications
• Internal supervision opportunities
• Dedicated, motivated team and chance to be part of a highly ambitious medical startup
• Modern, elegant, and high-end work environment

We are committed to equal employment opportunity. We give equal consideration to all applicants when filling positions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, actual or perceived disability, genetic information, marital status, and/or any other status not related to an applicant’s ability to perform the job duties. All employment practices will be carried out in accordance with federal, state and local laws.
We will also fully comply with regulations and requirements set out by the Americans with Disabilities Act (ADA) and the ADA amendments Act (ADAAA). We will not discriminate against applicants or other individuals with real or perceived disabilities. When needed, we will provide reasonable accommodation to otherwise qualified candidates so that they are able to perform the essential functions of the position.