Accounts Payable Analyst

Description 

Fortitude Mining is seeking an Accounts Payable Analyst to own and manage the accounts payable function, exercising independent judgment and discretion over invoice approval, payment decisions, and vendor relationship management, alongside employee expense administration and American Express corporate card oversight. This role is central to keeping vendor payments accurate and on schedule, and requires sound judgment in resolving invoice discrepancies, payment timing, and vendor inquiries within a high-volume, deadline-driven environment. The Accounts Payable Analyst also provides occasional, as-needed support to accounts receivable and cash operations. The ideal candidate is ERP-savvy, with NetSuite experience strongly preferred, and brings accuracy, urgency, and strong vendor-facing communication to a fast-paced accounting and treasury function. 

Key Responsibilities 

Accounts Payable 

• Own and manage the end-to-end accounts payable process, exercising independent judgment over invoice coding, approval routing, and payment authorization in the ERP system 

• Manage vendor relationships proactively, using sound judgment to resolve missing invoices and payment inquiries in a timely manner 

• Determine appropriate payment methods and timing and administer payments across wire, ACH, bill pay, and card using banking and treasury platforms, balancing cash position, vendor terms, and business priorities 

• Maintain accurate, up-to-date payment and vendor tracking records, and provide remittance confirmation to vendors 

• Serve as a secondary or tertiary payment approver, exercising judgment in reviewing payment accuracy prior to authorization 

• Develop, document, and continuously improve accounts payable policies, controls, and workflows, exercising independent discretion to strengthen accuracy, efficiency, and internal control 

Vendor Management & Compliance 

• Maintain current vendor documentation, including W-9s, and complete vendor credit applications as needed 

Employee Expense & American Express Card Administration 

• Own administration of the employee expense reimbursement platform, reviewing and approving expense reports and American Express corporate card transactions 

• Manage the expense upload and sync process end-to-end, troubleshooting and resolving errors as they arise 

• Maintain expense tracking across reimbursement categories and oversee the American Express card payment cycle 

• Serve as the primary point of contact for new employee onboarding to the expense platform 

Accounts Receivable & Cash Support (Occasional / As-Needed) 

• Prepare AR invoices and maintain supporting records on an as-needed basis, including applicable tax treatment 

• Process cash receipts and maintain related tracking as needed 

• Support cash flow visibility on an occasional basis by maintaining cash records and assisting with projections 

Close & Reporting 

• Prepare AP, AR, and American Express reconciliations and related accruals as part of the monthly close 

• Analyze accounts payable and payment activity to identify trends and exceptions, and advise management on process improvements and cash-flow implications 

• Manage and complete annual 1099 preparation and filing 

Other tasks and duties related to Treasury Management may be required. 
 

Required Qualifications 

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience 

• 5+ years of accounts payable or general accounting experience in a fast-paced, high-volume environment 

• Proficiency with NetSuite or a comparable ERP system (e.g. Sage Intacct, Oracle, SAP) for vendor bill entry, payment processing, account coding, and reconciliations — NetSuite experience strongly preferred 

• Experience with Emburse or a similar expense management platform (e.g. Concur, Expensify, Abacus), including American Express corporate card transaction management 

• Exposure to 1099 preparation and year-end vendor reporting 

• Strong Excel skills and a high degree of accuracy managing detailed, transaction-heavy work 

• Clear, professional written communication for vendor and internal correspondence 

Preferred Qualifications 

• Direct, hands-on NetSuite experience, particularly within the AP/accounting module 

• Experience with wire, ACH, and bank payment platforms, and multi-factor payment approval tools 

• Experience supporting accounts receivable functions alongside a primary AP role 

Work Environment 

Fortitude operates as a lean, fast-moving team, and this role is no exception. We're looking for a self-starter who's energized by a hands-on, high-velocity environment where priorities shift quickly and there's real ownership from day one. This is a great fit for someone who wants to roll up their sleeves and grow with the Company in one of the most exciting and fast-evolving industries today. This is an in-office role based at the Company's Fairport, NY location. 

Compensation 

In accordance with New York State pay transparency law, the annual base salary range for this position is $60,000 to $80,000. Actual base salary offered will be determined based on factors such as experience, qualifications, and skill set. This range reflects base salary only and does not include bonus, equity, or other forms of compensation or benefits that may apply. 

WHAT WE OFFER:

• The chance to work in a fast-paced and fun start-up environment with experienced industry leaders
• A learning environment where you can dive deep into the latest technologies and make an impact
• Competitive base salary, bonus and incentive compensation
• Unlimited Discretionary time off - work with your manager to take time off when you need it
• Professional development budget with flexibility for personal and professional growth
• Outstanding health insurance for employee, partner and dependents
• Life insurance, short-term & long-term disability coverage
• 401K plan with company contribution
• Flexible spending programs for medical and dependent care
• Paid parental leave