Merchandise Procurement & Purchasing Specialist

About Us

At 100x Hospitality, we produce unforgettable live event experiences—and our merchandise is a key part of that magic. We care deeply about creativity, quality, and sustainability, and we’re looking for someone who shares our values to join the team. From sourcing the softest tees to managing vendors across borders, we aim to create product lines that are thoughtful, efficient, and built to last.

The Role

We’re seeking a detail-oriented and proactive Merchandise Procurement & Purchasing Specialist to own our merchandise purchasing process from start to finish. You’ll work closely with our design team to bring products to life, manage vendor relationships, build and maintain our online stores, and look for ways to streamline and improve our operations—with an eye toward cost efficiency and environmental responsibility.

What You’ll Do

Procurement & Vendor Management

• Source and purchase merchandise for multiple events and e-commerce initiatives
• Manage domestic and international vendors (U.S., Mexico, China), including timelines, negotiations, and relationship-building
• Evaluate vendor practices to ensure alignment with sustainability goals and ethical production
• Track receipts, maintain accurate records, and manage invoice coding and payment timelines
• Conduct cost analyses and propose cost-saving strategies and sourcing efficiencies
• Research and stay current on international tariffs and import/export regulations based on event location (e.g. U.S., Mexico, China) to ensure efficient and cost-effective purchasing decisions

Sustainable Purchasing

• Research materials, production timelines, and shipping logistics to make sustainability-driven decisions
• Make location-specific sourcing decisions to minimize carbon footprint (e.g. sourcing closer to event locations)
• Stay current on sustainability trends in apparel, packaging, and logistics to drive future improvements

Online Store Management (Shopify)

• Build and manage Shopify product listings, collections, and inventory tracking
• Coordinate product launches and fulfillment logistics with internal teams
• Monitor online inventory and recommend reorders or restocks

Cross-Team Collaboration

• Work closely with our graphic design team to align on product specs, printing limitations, and production timelines
• Provide guidance on garment selection, decoration methods, and production capabilities
• Maintain product knowledge across categories (apparel, accessories, packaging, etc.)

What You Bring

• 3+ years of relevant experience in merchandise procurement, production, or purchasing
• Excellent communication and vendor management skills
• A passion for sustainability and a desire to help shape our responsible sourcing strategy
• Proven ability to manage multiple projects and timelines simultaneously
• Experience using Shopify, Airtable, and Google Suite
• Self-starter mentality with the ability to work independently in a remote environment
• A creative, problem-solving mindset and a drive to improve processes and the bottom line
• Must be comfortable working U.S. working hours

Nice to Have

• Experience sourcing in the U.S., Mexico or China
• Familiarity with inventory forecasting and logistics
• Exposure to sustainability certifications or supply chain tracking tools
• Understanding of fulfillment workflows, especially for pre-order or event-based models

Perks & Benefits

• Competitive salary
• Opportunity to build valuable skills
• Stable, long-term remote position
• Supportive team environment with on the job training