Admin Specialist and Receptionist

About GenScript

GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.

GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology

About ProBio

ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy (CGT), vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing. In terms of plasmid service, ProBio supports the most clinical approvals for CGT drugs including mRNA vaccines, CAR-T in China. It is also the first GMP manufacturing platform to provide in vitro transcription (IVT) template linearized plasmids for mRNA vaccines and has supported several mRNA vaccine global enterprises to obtain clinical approvals. In terms of viral vector service, \ProBio has a stable and high-yield viral vector platform.

Job Responsibilities:

The incumbent would be required to provide full spectrum of administrative support for the Asia-Pacific Division of GenScript

• Manage front-desk duties such as handling phone calls, welcoming visitors, providing courier services, and processing mails.
• Ordering office stationery, business namecards, pantry supplies, and maintaining pantry/office equipment.
• Ensure the tidiness and cleanliness of the workplaces at all times.
• Lease, maintain, manage rental agreements and provide local services for expats.
• Assist with business travel arrangements and negotiate corporate rates.
• Communicate with building management and vendors regarding company operations and staff inquiries.
• Streamline and optimize operational processes to improve efficiency.
• Prepare administrative expenditure reports and submit invoices for payment processing.
• Provide support for company meetings and assist with the organization and preparation of company events.
• Communicate and collaborate closely with internal departments, including department heads and management, to ensure smooth operations.
• Other ad hoc duties as and when necessary.

Job Qualifications:

• Diploma or Bachelor's Degree holder.
• Attention to detail and good problem-solving skills, have strong sense of teamwork and service orientation.
• Strong time management and multitasking abilities, particularly in fast-paced work environments.
• Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment.
• Self-driven individual and able to work independently with minimal supervision
• Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative.
• Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Microsoft Teams), prior experience in Lark is an added advantage.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.