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Senior Software Procurement Manager

Remote - Canada

Who we are:

Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
 
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
 
Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Senior Software Procurement Manager who will be responsible for negotiating corporate contracts and maintaining an accurate inventory of Geotab’s software portfolio. This role involves negotiating complex, high-value enterprise agreements, managing the renewal calendar for all software subscriptions, and ensuring compliance through rigorous asset lifecycle management. If you love technology, and are keen to join an industry leader — we would love to hear from you!

What you'll do:

The Senior Software Procurement Manager ensures that Geotab achieves the best total cost for software through initial contract negotiations and continual assessment and review over the duration of software use and vendor relationship. As a subject matter expert on software licensing and vendor management, this role governs the Software Procurement Policy, maintains audit-ready inventory records, and provides guidance to junior procurement specialists.

How you'll make an impact:

  • Build, lead and execute category strategies that reduce the total cost of ownership while improving supplier performance and resilience.

  • Lead software license and service procurement within the constraints of the Software Procurement Policy with a focus on lifetime contract value and maximizing Geotab’s flexibility with minimum contract commitment.

  • Drive SaaS portfolio rationalization and vendor consolidation to prevent tech-stack creep: standardize license tiers and terms.

  • Own renewals calendar and negotiation strategy for all software subscriptions; right-size license counts using utilization data; prevent and mitigate renewal risk.

  • Lead high-level “Buy vs. Build” and “Tool A vs. Tool B” evaluations to reduce technical debt and redundant software spend, and lead competitive RFP processes.

  • Lead the negotiation of Geotab’s most complex, multi-year, and high-risk enterprise agreements (e.g., AWS, Microsoft, Salesforce) in collaboration with IT and 11Management including: SLAs. data security/DPA’s, IP, liability caps, termination, audit rights (in collaboration and alignment with legal and security)

  • Act as the primary consultant and SME to leadership on software market trends, vendor consolidation strategies, and the fiscal impact of digital transformation.

  • Maintain audit-ready inventory records that include, but are not limited to, owner, software name, license information, pricing information, and period of performance.

  • Direct the identification, tracking, and lifecycle management of all software assets to ensure continuous compliance and operational readiness.

  • Mitigate redundant asset purchases by promoting software functionality analysis/comparisons to avoid duplicative software.

  • Prevent financial and compliance risk by monitoring license consumption to ensure deployment does not exceed contractual entitlements.

  • Ensure all software is accepted and licensed through Geotab’s Software Approval Process.

  • Serve as the lead respondent for external vendor audits, coordinating with Legal and Compliance to mitigate financial and reputational risk.

  • Verify and audit SMDB content, verify software assets with license contracts, and initiate corrective actions and track them in collaboration with the Software Asset Management (SAM) team

  • Manage activities concerning license compliance audits to be able to answer requests from the Compliance team.

  • Set the standard for data integrity within the Software Management Database, ensuring all records (owners, period of performance, pricing) are audit-ready.

  • Design, implement, and govern the Software Procurement Policy, ensuring it aligns with Geotab’s evolving scale and security requirements.

  • Create "Playbooks" and training modules to upskill the wider team on Software Management Database (SMDB) best practices and industry standards.

  • Establish and maintain documentation of procedures, processes, and reports concerning asset and configuration management.

  • Define and track key performance indicators (e.g., Cost Savings vs. Cost Avoidance, Renewal Lead Time, License Utilization Rates) to measure team success.

  • Continuously research and incorporate global best practices into internal procedures to keep Geotab at the forefront of Asset Management technology.

  • Provide daily guidance and mentorship to junior and intermediate Procurement Specialists on negotiation tactics, contract redlining, license modeling, and navigating complex vendor conversations to improve their commercial acumen.

  • Explore and implement AI-powered solutions to improve procurement efficiency, including contract review, spend analysis, supplier risk assessment, and market intelligence gathering.

What you'll bring to the role:

  • 10–12 years of experience in software procurement, managing contracts exceeding $1M, maintaining software libraries including SLAs and warranties, and working with various software vendors and licensing models.

  • Bachelor's degree in Business, Engineering, Commerce, or a related field.

  • Equivalent combination of education and/or work experience in related field may be substituted.

  • Certified Supply Chain or Procurement Professional -- NISCL-CIPS or ISM designation is an asset (not required).

  • Deep understanding of various licensing structures (per user, per core, consumption-based, perpetual vs. subscription) and the legal jargon within Master Service Agreements (MSAs).

  • Familiarity with industry standards (like ISO/IEC 19770) for managing the lifecycle of software assets from procurement to retirement.

  • Knowledge of Total Cost of Ownership (TCO), Capex vs. Opex, and financial depreciation of technology assets.

  • Understanding of the vendor landscape, including major players (AWS, Microsoft, Salesforce) and emerging niche tools to identify duplicative functionality.

  • Knowledge of how to defend license positions during vendor audits and the legal implications of non-compliance.

  • The ability to move beyond price-slashing to negotiate for "flexibility," such as favorable termination for convenience, price-increase caps, and data portability.

  • Proficiency in auditing a Software Management Database (SMDB) and using Excel or BI tools to identify trends, over-deployment, or under-utilization.

  • The ability to look at a 3-year contract and predict how the organization’s growth might impact licensing costs or "shelfware."

  • The skill to build and refine workflows (like the Software Approval Process) that balance corporate agility with strict fiscal control.

  • Balancing a "firm but fair" approach to ensure vendors meet SLAs while maintaining a partnership that yields long-term value.

  • Anticipating renewals 6–12 months in advance to avoid "panic buying" and ensure leverage during negotiations.

  • The discipline to maintain 100% accuracy in inventory records—one missed renewal date or miscounted seat can cost thousands.

  • The ability to speak "Legal" to the compliance team, "Finance" to the CFO, and "Technical" to the IT departments.

  • Maintaining objectivity and professional ethics when dealing with high-value contracts and external vendors.

  • The agility to pivot procurement strategies as the company scales or as the software industry shifts toward new delivery models.

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.
 
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
 
This posting is for an existing vacancy.
 

Why job seekers choose Geotab:

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work:

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
 
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice. 

The annual base salary for this position is the expected annual salary for this role, and may be subject to change. Geotab offers various perks and benefits and other compensation components that an individual may be eligible for. The actual base salary for this position depends on a variety of factors such as but not limited to skills, qualifications, education and overall experience, including the location the applicant lives while performing the job. This also includes equity with other team members and alignment with local market data. All offers of employment are contingent upon proof of eligibility to work and the individual's ability to pass a background check.

Hiring Range

$113,000 - $150,700 CAD

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Geotab’s Voluntary Self-Identification Survey

Geotab is committed to fair and equitable treatment for all, and fostering a culture that embraces diversity and inclusion throughout the hiring process and beyond. At Geotab, our unique company culture is built upon the value of “always do the right thing” which is embraced by employees around the world. As a global organization, we continuously seek ways in which we can support both our staff and our communities through programs and partnerships focused on empowering diversity and prioritizing inclusion. 

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Note to USA Applicants: This is a separate survey from the EEO-1 Voluntary Self Identification Form used in the United States for compliance purposes. We feel that the options found in the mandated survey do not encompass the rich diversity of our applicants, and as such strive to provide additional responses that reflect the landscape more accurately.

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