Logistics Officer (Internals only) - Idleb Syria - SYNAT

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job purpose:

The Logistics Officer is responsible for supporting the effective management of logistics, asset management, stock control, and premises maintenance in compliance with organizational policies, donor requirements, and operational standards. The role ensures the seamless execution of logistics functions, including maintaining accurate records, coordinating with internal and external stakeholders, and contributing to the overall efficiency of the logistics team.

Duties, objectives and competencies

Procurement and Stock Management:

• Support the Logistics Manager by preparing float paperwork, ensuring accuracy and timeliness, and assisting in reviewing and submitting float accountability sheets.
• Liaise with external Logistics Teams, Border Inspection Teams, and Procurement Teams (Idlib and Turkey) to coordinate the receipt of goods at the Idlib  Office, preparing Goods Receiving Notes (GRNs) for all goods received.
• Monitor the status of procurement requests, communicate with relevant stakeholders to expedite approvals, and ensure documentation aligns with organizational requirements.
• Set up and maintain stock cards for all inventory stored in Idlib Offices and monitor consumption levels of stationery and office supplies, raising OQRFs to replenish stock when necessary to prevent disruptions.
• Report inventory levels to the FLM as required (daily, weekly, monthly) and participate in monthly stock takes to ensure accuracy.

Asset Management:

• Oversee record-keeping for assets issued to GOAL personnel and ensure all procedures comply with the GOAL Logistics Manual and donor requirements.
• Assist in maintaining the Fixed Assets Register (FAR) by accurately tracking the location and condition of assets.
• Label new assets appropriately and track Asset Transfer Certificates for assigned or returned assets, maintaining both electronic and hard-copy records.
• Ensure staff complete Loss and Damage reports for any assets lost or damaged, and coordinate repairs or disposal as necessary.
• Assist in arranging monthly and biannual asset checks, report discrepancies to the Logistics Administrator, and update the FAR in collaboration with Asset staff.

Order Management:

• Process procurement orders, monitor stock levels, and ensure orders are documented in alignment with GOAL requirements.
• Communicate with relevant staff to expedite the approval process for procurement requests and inform budget holders or requestors of any delays or challenges.

Premises and Compound Management:

• Conduct regular inspections of GOAL premises to ensure maintenance and repairs are carried out promptly.
• Maintain and monitor the Contract Management Sheet (CMS), preparing requests for lease renewals as required.
• Manage utilities and monitor the condition of premises, raising repair and maintenance requests when necessary.
• Supervise cleaners to ensure offices remain clean and organized, addressing any issues promptly.
• Liaise with the Access Team and Logistics Manager to address security concerns related to premises and ensure timely reporting of relevant security information.

Team Coordination and Reporting:

• Oversee Logistics Assistants and cleaners, assigning tasks and monitoring their performance to ensure roles and procedures are adhered to.
• Provide ongoing training to junior logistics staff in relevant roles, policies, and procedures.
• Participate in team meetings to discuss ongoing activities, challenges, and potential improvements.
• Provide daily updates to the FLM on procurement, asset management, and premises-related activities.

Competencies and Objectives:

• Ensure adherence to GOAL policies and procedures in all logistics functions.
• Contribute to capacity building by mentoring junior logistics staff.
• Actively seek opportunities to streamline logistics processes for improved efficiency.

Other Duties:

• Fulfill GOAL Syria reporting requirements.
• Support the logistics team in activities requiring manual handling or lifting as necessary.
• Perform other tasks and responsibilities as directed by the FLM.

Essential Requirements:

• At least institute degree in logistics or any related field.
• At least one-year previous experience with GOAL.
• At least one-year previous experience in Logistics or related field “eg. IT- Finance – Procurement - Fleet and etc.”

Desired Requirements:

• Minimum of 2 years of experience in logistics, procurement, or asset management, preferably within the humanitarian or NGO sector.
• Training or certification in logistics, supply chain management, or related area  “preferrable”.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook “to be assessed in the written test”.

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.

Qualified female candidates are strongly encouraged to apply.

The application deadline is 23 December 2024 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.

Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.  

GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.