Fleet Officer (Internals only) - Idleb Syria - SYNAT

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job purpose:

The Fleet Officer is responsible for supporting the effective management of Fleet Department and related programme activities by working under the supervision of the Senior Fleet Officer in overseeing and coordinating the GOAL Syria fleet of owned vehicles maintenance, hired vehicles and drivers, in accordance with GOAL fleet policies and procedures. The role ensures the seamless execution of fleet functions, including maintaining accurate records, coordinating with internal and external stakeholders, and contributing to the overall efficiency of the fleet team. The Fleet Officer is responsible for maintaining a system of planning and controls to ensure an efficient, donor compliant and effective transport operation is in place as per instructions of the Fleet Manager.

Duties, objectives and competencies:

Fleet Management:

• Ensure all GOAL Fleet Management policies and procedures are implemented and all relevant paperwork is completed and recorded for donor compliance.
• Maintain a GOAL Syria Fleet Register of all hired vehicles and drivers.
• Ensure that all vehicles are fit for purpose, prioritising the safety of GOAL staff.
• Oversee/Maintain a schedule for periodical and preventative maintenance for all GOAL vehicles and ensure service and maintenance is carried out according to the schedule.
• Supervise the presence of full safety and repair equipment in all the vehicles according to the list in the Fleet Manual.
• Monitor the fuel consumption of all vehicles in the monthly vehicle report (Monthly Fleet Report) and send the figures monthly to the Fleet Manager.
• Supervising all the fleet owned by the organization (generators, forklifts, motorcycles, etc.) and completing logbook files, periodic maintenance, fuel, and sending monthly reports to the Fleet Manager.

Driver Management:

• Ensure all drivers hired by GOAL have a valid driving permit for the class of the vehicle that they are driving.
• Ensure that a rotation schedule for drivers and duty drivers in Idleb Offices is in place and followed.
• Supervise the planning of breaks and leave of all drivers in Idleb Offices, ensuring that drivers receive adequate rest and there are sufficient drivers on duty at any given time to avoid interruption to services and programme activities.
• Ensure that all drivers perform their duties according to their job descriptions. E.g., cleaning of cars, performing daily/weekly checks, good and responsible driving behaviour.
• Ensure that all GOAL Standard Operating Procedures “Driver Handbook” and “SOPs” with regards to safety, security and transportation are implemented and adhered to by hired drivers.
• Liaise with HR/Training Officer to attending GOAL SOP drivers, in accordance with GOAL HR policy.
• Participate in recruitment process of new vehicles/drivers.

The Reporting:

• Prepare a detailed monthly vehicle report on PowerApps and submit by the due date to the Fleet Manager.
• Ensure that incident reports are completed for any minor/major transport or security incidents and submitted immediately to the FM, FCS, AC and Access.

Other Duties:

• Implement improved systems and procedures for fleet, transport, and driver management, as directed by the Fleet Manager.
• Any other duties, as directed by the Fleet Manager., to support the effective operation of the GOAL Syria Logistics Department and related programme activities.
• Fulfill GOAL Syria reporting requirements.
• Perform other tasks and responsibilities as directed by the Fleet Manager.

Team Coordination:

• Oversee providers of trucking and vehicles and Drivers, assigning tasks and monitoring their performance to ensure roles and procedures are adhered to.
• Participate in team meetings to discuss ongoing activities, challenges, and potential improvements and provide daily updates to the SFO.

Competencies and Objectives:

• Ensure adherence to GOAL policies and procedures in all Fleet functions.
• Contribute to capacity building.
• Actively seek opportunities to streamline logistics processes for improved efficiency.

 

Essential Requirements:

• Minimum institute degree.
• Minimum 2 years’ experience working with NGOs.
• Minimum of 1 years of experience in any logistics role in NGOs.
• Computer skills (MS Word and Excel) + knowledge of mobile data collection tools.
• Willingness and ability to undertake some travel for work purposes, as required.
• Ability to write, speak and work in English.

Desired Requirements:

• Minimum of 2 years of experience in fleet or logistics within the humanitarian or NGO sector.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook “to be assessed in the written test”.
• Training or certification in fleet or logistics, supply chain management, or related area “preferrable”.
• Diplomacy and negotiation skills.

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.

Qualified female candidates are strongly encouraged to apply.

The application deadline is 29 December 2024 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.

Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.  

GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.