Sr HR & TA Coordinator

Summary

This is a great opportunity to be one of the first team members to open our San Antonio location and hire 100+ people. This role provides human resources and talent acquisition support for recruiting, hiring, on-boarding, employee changes, terminations, HRIS and ATS system maintenance and reporting, and other projects as assigned. The ideal Senior Coordinator is passionate about fostering a positive candidate and employee experience and thrives in a dynamic workplace that values collaboration. This role requires a high degree of attention to detail, a learning mindset and initiative to continuously improve processes.

This is a limited-term employee role with an expected end date of 12/17/2027. Beginning from your start date, your role will be performed 100% remote. However, once Greenpoint establishes an office location in San Antonio, TX, you will be required to work full-time on-site at the office location. 

Essential Duties and Responsibilities 

Talent Acquisition Coordination

• Creates and opens requisitions in Greenhouse for employee, agency temporary workers and vendor professionals.
• Ensures automatic posting partnerships operate as expected and implements ad hoc campaigns.
• Ensures an excellent candidate experience through prompt follow up and high-quality scheduling of video and in-person interviews.
• Arranges all travel for out-of-town candidates and oversees candidate travel expense reimbursement.
• Updates Greenhouse and Microsoft Teams regarding interviews and candidate correspondence.
• Creates and records DocuSign for offer letters, agency temporary statements of work and vendor professional statements of work.
• Initiates background checks and DOT drug tests, follows up with the background check vendor and candidate as needed to ensure timely results.
• Ensures compliance by finalizing the hire in Greenhouse, completes and archives recruitment files, and confirms each position in Greenhouse has correct EEO classification.
• Completes OFCCP Checklist for each hire and partners with colleagues to ensure compliance.

Human Resources Coordination

• Coordinates and manage the onboarding process for new hires ensuring a seamless and positive experience by preparing and distributing new hire documentation and welcome materials. 
• Creates new employee file, HRIS data entry, notifies stakeholders, conducts orientation sessions, provides necessary training to new employees, and completes work eligibility verification.
• Coordinates employee changes and terminations in HRIS systems.
• Supports open enrollment activities including census report population, coordination of open enrollment meetings, HRIS data entry/changes and other activities as needed.
• Processes employee changes including manager, title, department and location and compensation.
• Responds to written and phone employment verifications per company policy.
• Supports the maintenance of the HR SharePoint site, ensuring the most recent information, forms, legal documents, and tools are accessible to employees.
• Supports employee recognition program.
• Supports BMS training coordination and records management by creation of new employee training plans and training record entry into training database.
• Coordinates employee trainings and ensures completion.
• Maintains and follows standard operating procedures to ensure accuracy with all administration.
• Maintains thorough and complete records for personnel file, medical, I-9, benefits, 401k, unemployment, safety, workers compensation and others as required.   
• Schedules meetings and performs other department coordination duties.
• Supports processing of mail and all employee mailings and notifications. 

Other

• Maintains regular attendance including being at work, being on time to work and working full shifts.
• Other duties and special projects as assigned.
• Maintains confidentiality and security of sensitive information and files.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Adaptability - Adapts to changes in the work environment, manages competing demands, accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

• Safety – You observe safety and security procedures, you determine appropriate action beyond guidelines, you use equipment and materials properly, and you report potentially unsafe conditions.

Job Core Competencies

• Business Ethics – You treat people with respect, you keep commitments, you inspire the trust of others, you work with integrity, and you ethically uphold organizational values.
• Customer Service – Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs, and solicits customer feedback to improve service.
• Planning & Organization – Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, and works in an organized manner.
  
  

Summary of Education, Experience & Certification

Bachelor’s Degree and at least three years of human resources and/or recruiting coordination experience or equivalent combination of education and related experience. A preference for 4+ years of related experience.

Required Knowledge, Skills & Abilities

• Displays professionalism and ability to handle confidential information with discretion.  Ability to work well independently and cross-functionally as part of an established team.
• Strong customer service skills.
• Strong interpersonal and relationship-building skills.
• Ability to organize effectively and prioritize work to meet deadlines.
• Strong verbal and written communication skills.
• Strong attention to detail; demonstrates high degree of accuracy and sense of urgency.
• Proficient with Microsoft Office applications. Human Resource Information System (HRIS) software, Applicant Tracking System (ATS) and familiarity with PowerPoint and SharePoint preferred.
• Learning mindset with a proactive approach to improving HR and Talent Acquisition processes.
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
• Ability to travel as required.
• Ability to work overtime as required. 

About Greenpoint Technologies 
Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State.  We are proud to be known in the aerospace industry for our design and engineering innovation, award-winning company culture, and on-time delivery of our beautiful products. We use leading-edge tools and employee-built processes to deliver extraordinary, one-of-a-kind custom aircraft interiors.  It’s complex work, but we work smart.  In return for hard work, collaboration, and creativity, our people experience a culture custom built for high achievers:

• Big jobs and stretch assignments.
• High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership.
• Ability to make a big, visible impact on the end product. 

We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.