Sr Proposal Specialist

Summary

We are seeking a Senior Proposal Specialist to lead proposal development efforts supporting complex aerospace and defense programs. This role serves as the operational anchor for proposal activities, coordinating inputs from multiple departments to ensure timely, compliant, and high-quality submissions. The Senior Proposal Specialist must operate independently, exercise sound judgment, and collaborate effectively across functions.

This position requires a confident, organized professional who thrives under pressure, communicates clearly, and drives process improvement. The ideal candidate demonstrates a strong balance of analytical rigor, creative thinking, and cross-functional leadership in alignment with government and commercial acquisition practices.

Essential Duties & Responsibilities

• Lead and coordinate proposal development efforts from RFP receipt through final submittal and revision cycles.
• Manage proposal schedules, kickoff meetings (KOMs), and documentation workflows to align with internal milestones and customer deadlines.
• Drive the development and formatting of proposal components including WBS, schedules, commercial guidelines, Q&A logs, and proposal charters.
• Compile, assemble, and ensure consistency across all proposal documents, maintaining compliance with customer instructions and internal standards.
• Partner closely with the Senior Estimating & Pricing Analyst to validate data inputs, support risk and contingency modeling, and facilitate reviews.
• Coordinate inputs from Engineering, Sales, Finance, and other departments while exercising independent judgment to maintain momentum.
• Prepare for and support key internal reviews and proposal submittals; assist in post-submission activities and lessons learned.
• Maintain proposal templates, tools, and past submittals to support continuous improvement.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Job Core Competencies

• Cooperation – Establishes and maintains effective relations, exhibits tact and consideration, displays positive outlook and pleasant manner, offers assistance and support to co-workers, works cooperatively in group situations and works actively to resolve conflicts.
• Written Communications - Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, and presents numerical data effectively.
• Planning & Organization – You prioritize and plan work activities, you use time efficiently, you plan for additional resources, you integrate changes smoothly, you set goals and objectives, and you work in an organized manner.
• Oral Communications – You speak clearly and persuasively, you listen and get clarification, you respond well to questions, you demonstrate group presentation skills, and you participate in meetings.

Summary of Education, Experience & Certification

Bachelor’s degree in Business, Communications, Engineering, or a related field. Minimum of 6 years of experience in proposal coordination or relevant experience in project management roles (e.g., Associate Project Manager, Project Manager) in aerospace or defense environments. Familiarity with federal procurement (FAR, DFARS) and defense acquisition life cycle is a plus. Demonstrated experience leading cross-functional teams under deadline-driven conditions.

Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.

Required Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management tools.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously and work under tight deadlines.
• Experience with proposal management software (e.g., Deltek, Salesforce).
• Knowledge of ITAR and EAR regulations.

The expected WA salary range for this position is between $78,000.00 - $93,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law. 

About Greenpoint Technologies 
Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State.  We are proud to be known in the aerospace industry for our design and engineering innovation, award-winning company culture, and on-time delivery of our beautiful products. We use leading-edge tools and employee-built processes to deliver extraordinary, one-of-a-kind custom aircraft interiors.  It’s complex work, but we work smart.  In return for hard work, collaboration, and creativity, our people experience a culture custom built for high achievers:

• Big jobs and stretch assignments.
• High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership.
• Ability to make a big, visible impact on the end product. 

We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.