Executive Coordinator

Why this role?

At Guild Garage Group, our growth depends on strong execution, clear communication, and seamless coordination across teams. As we continue to scale across brands and functions, we need someone who can bring structure, organization, and momentum to our People & Culture and Executive operations.

The Executive Coordinator plays a critical role in keeping our organization aligned and moving forward. This role sits at the center of our Employee Experience and Executive leadership — ensuring priorities are organized, initiatives are supported, and communication flows effectively across the business. 

If you thrive in fast-paced environments, enjoy bringing order to complexity, and take pride in being the person that keeps everything running smoothly behind the scenes, this role offers exposure to leadership, strategy, and operations at a high level.

Your Impact

As the Executive Coordinator, you will serve as a key operational partner to the Chief People Officer and senior leadership team. You’ll support cross-functional initiatives, manage logistics, coordinate communication, and help track progress across multiple workstreams.

Your ability to stay organized, communicate clearly, and anticipate needs will directly impact how effectively our teams execute. You’ll play a vital role in ensuring that priorities across HR, Training, Recruiting, Finance, and Executive functions are aligned, visible, and progressing forward.

Location: Orlando, FL. Hybrid, in-office presence expected once a week during normal weeks. May require more time onsite to facilitate event coordination

Key Responsibilities

Executive & Operational Coordination

• Provide administrative and operational support to the Chief People Officer and executive team, including calendar management, travel coordination, meeting logistics, and communication support
• Prepare materials, agendas, and follow-ups for key meetings to ensure alignment and execution
• Maintain organization and consistency across executive workflows and priorities

Event Planning & Partner Experience

• Coordinate logistics for partner signing days, including ordering jerseys and materials and supporting onsite or remote execution
• Plan and support corporate events, training sessions, leadership meetings, and team gatherings
• Ensure events are executed with strong attention to detail and a high-quality employee and partner experience
  

Office Management (HQ – Lake Mary)

• Oversee general operations including supplies, vendor coordination, workspace organization, and overall office readiness
• Ensure a professional, organized, and welcoming environment for employees and visitors

Cross-Functional Reporting & Coordination

• Support reporting efforts across HR, Training, Recruiting, and executive initiatives by gathering, organizing, and tracking key data points
• Assist in preparing recurring reports, summaries, and updates that communicate progress, priorities, and outcomes
• Help improve visibility into team efforts and ensure consistent communication across functions
  

Stakeholder Communication & Project Support

• Serve as liaison across HR, Training, Recruiting, Finance, and Operations to coordinate timelines, deliverables, and communication
• Track key initiatives and follow up on action items to ensure progress and accountability
• Support cross-functional projects by organizing workflows, documentation, and updates
  

Culture & Engagement Support

• Assist in planning and executing employee engagement initiatives, recognition programs, onboarding experiences, and cultural events
• Support efforts that reinforce Guild's values, professionalism, and team experience across the organization
  

What you bring to the table

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills with a high-level of professionalism
• High attention to detail and strong follow-through
• Ability to anticipate needs and proactively solve problems
• Adaptability and willingness to learn in a fast-paced, evolving environment
• Strong interpersonal skills and ability to work across multiple teams and stakeholders
• Comfort working with data, reports, and administrative systems
• Positive, solution-oriented mindset with a strong sense of ownership

Qualifications

• Minimum of 3 years of experience in an executive coordination, administrative, or operations support role.
• Experience supporting multiple stakeholders and managing logistics across teams
• Strong experience with calendar management, travel coordination, and meeting planning
• Experience supporting reporting, tracking, or project coordination efforts preferred
• Ability to manage multiple tasks, shifting priorities, and deadlines effectively
• Bachelor’s degree in Business, Communications, HR, or related field preferred (or equivalent experience)
  

Who You Are

You are highly organized, proactive, and dependable. You take pride in being the person who brings clarity, structure, and follow-through to complex environments. You’re comfortable working behind the scenes but understand the impact your work has on the success of leaders and teams. 

You communicate clearly, stay composed under pressure, and enjoy supporting others in doing their best work. You’re eager to learn, grow, and contribute to a fast-moving organization where no two days look the same — and where your ability to keep things running smoothly makes a real difference

Guild Garage Group is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, Guild may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

All candidates are required to undergo pre-employment Background and Drug Screenings, as well as a Motor Vehicle Record Check.

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