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Procurement Specialist

San Francisco Bay Area, California

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 400,000 patients worldwide.  

Under the supervision of the VP, Financial Planning and Analysis, the Procurement Specialist will support the Supplier Management and Procurement Program. The Procurement Specialist is responsible to manage an efficient and effective supplier management operation for the procurement of products and services based upon applicable statutes and established policy and procedures.                     

Core Responsibilities

  • Operations Management (Process & Efficiency)
    • Oversee the end-to-end operational procurement process, ensuring adherence to internal policies, controls, and best practices.
    • Manage the procurement system workflow (P2P), including training stakeholders, troubleshooting issues, and driving continuous process improvements to enhance user experience and efficiency.
    • Ensure accurate and timely processing of purchase orders, contract documentation, and vendor setup/maintenance.
    • Monitor and report on key operational metrics (e.g., cycle time, P.O. compliance rate, touchless P.O. ratio).
  • Strategic Sourcing (Negotiation & Savings)
    • Lead sourcing projects for assigned categories, utilizing market analysis, spend data, and business requirements to develop and implement sourcing strategies.
    • Manage the full RFx process (RFI, RFP, RFQ), conducting rigorous evaluation of proposals and shortlisting potential suppliers.
    • Aggressively negotiate favorable terms, pricing, and service level agreements (SLAs) with suppliers to achieve budgeted cost reduction and avoidances (negotiated savings).
    • Develop and manage strong supplier relationships, conducting regular business reviews to monitor performance, compliance, and drive value-added initiatives.

Skills & Attributes:

  • Exceptional negotiation and communication skills (verbal and written).
  • Strong analytical abilities, with proficiency in using data to inform sourcing strategies and track performance.
  • Proficiency with modern procurement software (e.g., Zip and Netsuite) and Microsoft Office Suite.
  • Ability to manage multiple complex projects simultaneously and thrive in a fast-paced environment.
  • Deep understanding of contract law principles and supplier performance management.

Key Requirements & Qualifications

  • Experience: Minimum of 5+ years of progressive experience in procurement, strategic sourcing, and/or supply chain management.
  • Education: Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
  • Dual Expertise:
    • Operations Focus: Proven experience in managing and optimizing internal procurement processes (e.g., Purchase-to-Pay (P2P) cycle, requisition management, contract administration, and compliance).
    • Sourcing Focus: Demonstrated success in developing and executing strategic sourcing initiatives, including category management, RFx processes, negotiation, and achieving measurable cost savings.

A reasonable estimate of the base salary compensation range is $90,000 - $120,000 and bonus. #LI-Hybrid

Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination.
 
Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.
 
Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/. 

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