Clinical Grant Program Manager

The Clinical Grant Program Manager plays a vital role in overseeing the implementation and monitoring of Backpack Healthcare’s grant-funded clinical programs, with a primary focus on the CHRC grant initiative. This role ensures the effective coordination of clinical services, collaboration with school partners, and tracking of program engagement and outcomes. The Manager supports grant execution from program design to delivery, maintaining alignment with clinical quality standards, community needs, and grant reporting requirements. By guiding a multidisciplinary team and fostering school-based relationships, this position strengthens our impact on youth and family mental health.  This role also includes the management of a small caseload (up to 10 clients), delivered either in person or via telehealth, to maintain clinical engagement and support direct service efforts.

Key Responsibilities:

Program Design & Grant Execution

• Lead coordination and logistical setup of clinical grant services, including scheduling workshops, therapy, and group sessions.
• Support the design and adaptation of clinical programming to meet evolving community and stakeholder needs.
• Ensure timely implementation of clinical components of grant deliverables in collaboration with cross-functional teams.

Clinical Oversight & Staff Coordination

• Maintain a clinical caseload of up to 10 sessions a week, delivered either in-person or virtually, in alignment with program goals.
• Supervise assigned clinical providers delivering services under the grant, offering ongoing consultation and support.
• Monitor clinical activities for alignment with grant goals, service models, and clinical quality standards.
• Provide coaching and guidance to clinicians on school engagement, session facilitation, and documentation practices.

Stakeholder & School Collaboration

• Serve as the primary liaison to school social workers, counselors, and educators to coordinate mental health services.
• Support relationship-building efforts with school sites, addressing logistical needs and collaborative planning.
• Facilitate feedback loops between schools, caregivers, and clinicians to inform continuous improvement.
• Work collaboratively with in-school coordinators, peer coaching supervisors, peer coaches, and compliance for coordinated approach to grant execution

Engagement Tracking & Outcomes

• Track and monitor student, caregiver, and educator engagement in clinical services and psychoeducational offerings.
• Partner with the MBC (Measurement-Based Care) Compliance Team to analyze clinical outcomes and identify trends.
• Assist in the development and maintenance of engagement dashboards and outcome reports.

Grant Monitoring & Reporting

• Provide clinical program data and narrative reporting to support grant monitoring and compliance.
• Collaborate with grants and finance teams to ensure accurate documentation of clinical deliverables.
• Participate in site visits, audits, and stakeholder meetings as a program representative.

Quantitative

• Ensure ≥ 95% of scheduled grant-funded clinical activities are delivered on time.
• Maintain an active caseload of up to 10 sessions a week, ensuring ≥ 80% session attendance and >95% timely documentation compliance.
• Track and report engagement of 100% of participating schools and assigned clinicians.
• Submit 100% of required grant-related reports, updates, and outcome data within deadlines.
• Maintain ≥ 90% clinician compliance with MBC, documentation, and participation metrics.

Qualitative Measures:

• Demonstrate strategic leadership in executing mental health programming in schools and communities.
• Foster collaborative partnerships with school stakeholders, clinicians, and internal teams.
• Ensure alignment between service delivery and grant goals through proactive program oversight.
• Contribute to improvements in program design based on data trends and community feedback.
• Represent Backpack Healthcare in a professional, responsive, and mission-aligned manner during external interactions.

Minimum Qualifications:

• Master’s degree in social work, counseling, psychology, or related behavioral health field.
• Active independent or associate clinical licensure (e.g., LCSW-C, LMSW, LCPC, LGPC).
• 3+ years of experience in clinical program management or school-based mental health services.
• Strong organizational and communication skills; comfort with multi-stakeholder collaboration.
• Experience managing or coordinating grant-funded behavioral health programs.
• Familiarity with measurement-based care (e.g., PHQ-9, GAD-7) and outcome tracking tools.
• Knowledge of Medicaid-funded services, school-based partnerships, or public health programming

• Integrity – Communicates accurate, factual information openly; able to exercise a broad understanding of situations, giving the benefit of the doubt to others and a change to articulate concerns or interest; cares about outcomes, willing to go to considerable effort in order to make a valuable difference; demonstrates responsibility through the use of care and foresight in carrying out a task; and understands what is needed and provides effective solutions to remedy the situation by responding promptly to requests and accommodating accordingly.
• Professionalism – Demonstrates a desire to build and maintain a reputation as a professional—to learn the ropes, to follow advice of a trusted mentor and to seek training and development for personal growth; conveys confidence in their organization role and self; acts responsibly and fair in all work activities; acts within a developed personal code of ethics that includes legal, ethical and honest intent; follows all company policies and procedures; and shows poise and calm to workers during tough situations and when making high-pressure decisions.
• Initiative- takes charge, shows a willingness to get things done and take responsibility; readiness to embark on bold new adventures, implements a new strategy or plan to solve a problem or improve a situation.
• Dependability & Reliability – inspires full confidence from co-workers and leadership that one will get the support or assistance required; will complete tasks in a complete and appropriate manner, competently and consistently; attends shifts as scheduled and avoids calling-out whenever possible.
• Resilience – Cultivates a belief in the ability to cope with any problem or issue; promotes a sense of community, support and connectedness in the workplace; seek reward and empowerment through being helpful to others; cultivate positive emotions and an attitude of survivorship that activates strength to get through hardship, promote learning through challenging experiences.

• Hybrid work setting with in-person travel for school site visits, clinician observations, or community meetings.
• 50% in person & 50% virtual anticipated