Office Administrator

At Integral Molecular, our technologies have enabled hundreds of companies worldwide working in research, drug discovery, and vaccine development. We are a 2023 BioBuzz Employer of the Year and proud to be a company of smart, curious people who take an active interest in promoting the learning and development of our team.

As an Office Administrator at Integral Molecular, you will play a critical role in ensuring the smooth operation of our office. This role is part of a small team that handles a wide range of administrative tasks for a fast-paced mid-size biotech company with approximately 100 employees. The ideal candidate will be highly organized, detail-oriented, and proactive in supporting the office and lab teams while ensuring efficiency and accuracy in all tasks.

We are a stable 20-year-old company with the innovation and agility of a startup. We are proud to have built an inclusive culture where your work is valued, and you belong.

What this position can offer you:

• Learn a variety of administrative tasks, including meeting coordination, ordering, and professional correspondence
• Contribute to the successes of a cutting-edge local biotech company
• Supportive team to help you grow your current skills and learn new ones

What you will do at Integral Molecular:

• Coordinate company meetings and events. Schedule and organize company meetings and events.
• Order, track, and manage office supplies. Maintain office supplies inventory and place orders as needed. Use the online ordering system to track spending and ensure data is accurate and up to date.
• Support general office operations. Receive and respond to company emails, phone calls, and other forms of correspondence. Collect and distribute daily mail and other office-related deliveries.
• Manage document organization. Oversee filing and document organization, ensuring records are up-to-date and easily accessible.
• Coordinate special projects. Assist with the execution of special projects, ensuring deadlines are met and tasks are efficiently prioritized.

The successful candidate will have:

• 1-2 years of professional experience (administrative or hospitality)
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Experience using MS Office suite (Word, Excel, PowerPoint) or similar software
• Effective organizational and time management skills
• Attention to detail, with a strong ability to ensure accuracy in all tasks
• Strong communication skills, both written and verbal

Integral Molecular is an Equal Opportunity Employer.