Document Processing Executive

Mumbai, India

POSITION SUMMARY:

Accurately and efficiently enter documents into the electronic storage system for easy retrieval. This includes indexing (data entry), preparing, and scanning documents.

ESSENTIAL FUNCTIONS:

  • Responsible for scanning invoices
  • Responsible for Monitoring group email inbox for vendor invoices received electronically in group email id.
  • Responsible for scanning & indexing and tagging in the correct company codes
  • Inserts bar code dividers between documents
  • Indexing of invoices
  • Segregation of invoices as PO and Non-PO invoices and reviewing the invoices received for quality and completeness.
  • Coordinating with the vendor and agencies for vendor’s wherein Po’s are not submitted.
  • Identifying the “rush invoices” and prioritizing the scanning.
  • Review and validate invoices to ensure compliance with IPG policy regarding purchase order requirements.
  • Responsible for accurate batch totals
  • Maintain scanner
  • Working on AI Software and implementing AI solutions for indexing

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

  • Graduate with experience in SAP
  • Preferred AP experience of atleast 2 years
  • Good communication skills
  • Must be self-motivated, able to maintain a high level of accuracy in a repetitive task, and a team player

SHIFT SCHEDULE

7.30 p.m. to 4 a.m.

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