Back to jobs

Executive Assistant and Senior Manager of Operations

Waltham, MA

ABOUT US

There are more than 9 million immunocompromised people in the United States. Almost half a million of those represent a population that are moderately to severely immunocompromised and at highest risk for severe COVID-19, including stem cell and solid organ transplant patients as well as those with hematologic cancers.

At Invivyd, Inc., we take those numbers very seriously and we come to work each day on a mission to deliver protection from serious viral infectious diseases, beginning with SARS-CoV-2. Our proprietary INVYMAB™ platform approach combines state-of-the-art viral surveillance and predictive modeling with advanced antibody engineering, designed to facilitate the rapid, serial generation of new monoclonal antibodies (mAbs).

Join an incredible team of innovators, disrupters, predictive modelers, and antibody engineers who embrace a shared sense of ownership, a passion to save lives, think boldly and creatively, take targeted risks, are unafraid of failure, and welcome change as a positive catalyst to new opportunities.

This is your chance to be part of the company with the first mAb authorized in over a year and the only one currently on the market for pre-exposure prophylaxis of COVID-19 in certain adults and adolescents (12 years of age and older weighing at least 40 kg) with moderate-to-severe immune compromise.

Be part of making a difference. Be part of Invivyd.

This position will primarily support several members of the Executive Leadership Team including the Chief Legal Officer, the Chief Financial Officer, the Chief Human Resources Officer and the Chief Commercial Officer. This individual will also, from time to time, provide support to several members of the Board of Directors.  The ideal candidate will provide unparalleled support demonstrating a keen ability to leverage a broad range of skills with a high degree of professionalism, judgment and discretion and will thrive on always being two steps ahead so that the executives’ time is managed efficiently and seamlessly.  

You will have the opportunity to operate independently, live in the details and anticipate the team’s needs, while seamlessly pivoting to meet changing priorities in an ultra-exciting, fast-paced environment. You will both follow-up and follow-through, efficiently connecting problems with solutions. You will have the opportunity to demonstrate your ability to be flexible as priorities shift as well as utilize your independent judgement to execute flawlessly.

Responsibilities:

  • Manage a high volume of competing requests that require the utmost professional discretion with appropriate urgency and prioritization
  • Proactively interface with Board of Directors, their support teams and external stakeholders to schedule Board and Committee meetings. Provide Board support, including managing Board meeting software, managing corporate minutes and other records, as needed. Organize logistics for all attendees, as necessary and ensure details and logistics for the meeting are seamlessly executed
  • Provide extensive calendar support requiring prioritization while anticipating conflicts, often under tight timelines. Ensure executives are prepared for meetings with appropriate materials
  • Anticipate challenges in the executives’ day before they happen and proactively adjust accordingly
  • Arrange virtual and in-person meetings as well as business travel arrangements. Partner with external travel agency to ensure travel preferences are taken into consideration. Ensure executives are aware of travel details and be available to make necessary last minute changes, as necessary
  • Work effectively with c-level officers as needed to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Coordinate logistics for IR conferences including registration, travel & itinerary coordination
  • Prepare purchase orders, manage invoices as well as expense reports in compliance with company policies
  • Provide other general support for company activities, as needed

Requirements:

  • Bachelor’s degree and 10 years of executive level administrative experience in a similar, fast paced, environment. Previous experience supporting c-level officers is required. Experience in a public biotech or pharmaceutical industry a plus
  • This is an onsite role and there is a requirement to work in the Waltham, MA office 3 days a week from with the ability to flex those hours around critical meetings and needs. Provide off-hours assistance, as needed
  • Proven capacity for maintaining judgement and discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders
  • Advanced working knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Teams, Sharepoint and/or OneDrive for Office 365)
  • Demonstrated high ethical standards, a commitment to confidentiality, and strong anticipatory thinking that guides decision-making
  • Proven comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision (balanced with a willingness to request clarification/assistance when difficulties arise)
  • Demonstrated understanding of company policies and procedures and their application/impact on company operations and success
  • A “self-starter” mindset that takes looks to continuously improve processes for increased effectiveness of the executives and company as a whole
  • Ability to independently establish priorities and manage concurrent tasks and projects with the highest levels of professionalism, timely turn-around, and client service
  • Excellent and professional written and communication skills
  • Ability to manage and prioritize multiple tasks with strong attention to detail in a business with changing priorities


At Invivyd we strive to create a welcoming and inclusive environment.   Here all applicants will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics.

Invivyd is proud to be an equal opportunity employer.

We do not accept unsolicited resumes from agencies. 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Invivyd’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.