Executive Assistant

ABOUT US

There are more than 9 million immunocompromised people in the United States. Almost half a million of those represent a population that are moderately to severely immunocompromised and at highest risk for severe COVID-19, including stem cell and solid organ transplant patients as well as those with hematologic cancers.

At Invivyd, Inc., we take those numbers very seriously and we come to work each day on a mission to deliver protection from serious viral infectious diseases, beginning with SARS-CoV-2.  Invivyd deploys a proprietary integrated technology platform unique in the industry designed to assess, monitor, develop, and adapt to create best in class antibodies. In March 2024, Invivyd received emergency use authorization (EUA) from the U.S. FDA for a monoclonal antibody (mAb) in its pipeline of innovative antibody candidates.

Join an incredible team of innovators, disrupters, predictive modelers, and antibody engineers who embrace a shared sense of ownership, a passion to save lives, think boldly and creatively, take targeted risks, are unafraid of failure, and welcome change as a positive catalyst to new opportunities.

Be part of making a difference. Be part of Invivyd.

We’re seeking a sharp, energetic, proactive Executive Assistant to support key members of our C-Suite—including the Chief Financial Officer, Chief Legal Officer, Chief Commercial Officer, Chief Human Resources Officer, and other senior leaders. This is far more than a traditional support role; it’s a mission-critical position for someone who anticipates needs, navigates shifting priorities with ease, prioritizes executives' time and commitments, and ensures every detail is flawlessly executed—before anyone even thinks to ask. 

In this role, you’ll operate with independence and precision, becoming a trusted extension of our executive team. You’ll live in the details, seamlessly pivot as priorities evolve, and connect the dots between problems and solutions—always two steps ahead. If you pride yourself on discretion, adaptability, and the power to make things happen behind the scenes, we want to hear from you.

Responsibilities:  

As an Executive Assistant, you will play a pivotal role in ensuring our executives operate at peak performance. Your responsibilities will include:

• Independently manage a high volume of competing requests with professionalism, prioritizing with sound judgment and urgency
• Provide proactive, high-touch calendar support—anticipating conflicts, managing tight timelines, and ensuring executives are always prepared with the right materials
• Anticipate challenges in the executives’ day before they happen and proactively adjust accordingly
• Arrange virtual and in-person meetings as well as business travel arrangements. Partner with external travel agency to ensure travel preferences are taken into consideration. Ensure executives are aware of travel details and be available to make necessary last minute changes, as necessary
• Proactively manage executives’ expenses and submit accurate reports in a timely manner  
• Work effectively with C-Level officers as needed to keep them well informed of upcoming commitments and responsibilities, following up as needed to ensure alignment and readiness
• Proactively interface with Board of Directors, their support teams and external stakeholders to schedule Board and Committee meetings. Provide Board support, including managing Board meeting software, managing corporate minutes and other records, as needed. Independently organize logistics for all attendees, as necessary and ensure details and logistics for the meeting are seamlessly executed
• Coordinate and manage logistics for IR conferences including registration, travel & itinerary coordination
• Collaborate and coordinate details of ELT and company meetings, including off-site meetings, as needed
• Prepare purchase orders, contract requests and manage invoices in compliance with company policies
• Provide other general support for projects and company activities, as needed 

Requirements: 

• Bachelor’s degree and 10 years of executive level administrative experience in a similar, fast paced environment. Previous experience supporting c-level officers is required.
• Experience in the biotech or pharmaceutical industry a plus
• This is a hybrid role, and there is a requirement to work in the office 3-4 days a week from 8:30 a.m. to 5:00 p.m. with the ability to flex those hours and number of days in the office around critical meetings and needs. Provide off-hours assistance, as needed
• Proven capacity for maintaining discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders 
• Advanced working knowledge of Microsoft Office Suite (e.g., PowerPoint, Word, Excel, and shared collaborative tools such as Teams, Sharepoint and/or OneDrive for Office 365)  
• Demonstrated high ethical standards, a commitment to confidentiality, and strong anticipatory thinking that guides decision-making
• Proven comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision (balanced with a willingness to request clarification/assistance when difficulties arise)
• Demonstrated understanding of company policies and procedures and their application/impact on company operations and success
• A “self-starter” mindset that takes looks to continuously improve processes for increased effectiveness of the executives and company as a whole
• Ability to independently establish priorities and manage concurrent tasks and projects with the highest levels of professionalism, timely turn-around, and client service
• Excellent and professional written and communication skills
• Ability to manage and prioritize multiple tasks with strong attention to detail in a business with changing priorities
• Excellent judgment and discretion 

At Invivyd we strive to create a welcoming and inclusive environment. Here all applicants will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics. 

Invivyd is proud to be an equal opportunity employer. 

We do not accept unsolicited resumes from agencies.