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Executive Assistant / Office Manager

Phoenix, AZ

Why Jencap? We are one of the largest wholesale insurance intermediaries in the United States with expertise in wholesale brokerage, binding authority, and program management. The common thread woven throughout our success story is our collaborative and driven team of people. Our teams are empowered and work together to find solutions. We have a passion culture – with teamwork, collaboration and a focus on growing individuals and giving them the tools & development opportunities to have a successful career. 

MiniCo has nearly 50 years of experience in program management, underwriting, binding authority, and claims, offering a portfolio of exclusive programs to address even the most unique risk exposures. Our dedicated program teams provide niche underwriting process and flexibility, industry specialization, and unparalleled customer service. Today, MiniCo is a member of the Jencap Program Administrators division, offering multiple specialty property and casualty insurance products for a variety of unique industries and exposures. 

The Executive Assistant/ Office Manager will work from our Phoenix AZ office.

Responsibilities: 

Executive & Office Management:

  • Serve as the primary administrative contact for executives, managing communications and ensuring timely responses.
  • Manage executive calendars, arrange meetings, and provide reminders.
  • Coordinate executive and employee travel, including expense reports.
  • Maintain contract files, NDA documents, and program agreements.
  • Prepare and distribute reports, spreadsheets, presentations, and meeting notes.
  • Manage executive and corporate files in both digital and physical formats.
  • Oversee front and back-office operations and reception.
  • Organize employee events, staff meetings, and company celebrations.
  • Liaise with building management and external vendors for facility needs.
  • Maintain confidentiality and professionalism in handling sensitive information.

Sales & Marketing Support – Tradeshow & Event Coordination:

  • Register company and participants for trade shows and events.
  • Maintain trade show schedules and perform pre-show administrative tasks.
  • Handle event-related contracts, payments, and follow-ups.
  • Manage logistics for tradeshows, conventions, and sponsorships.
  • Support post-show administration and assist Sales teams with lead follow-up.
  • Provide ongoing support for sales and marketing initiatives.

Requirements: 

  • Minimum of 3 years experience in insurance, and executive/office administration
  • High school diploma required; college degree or equivalent experience preferred
  • Strong organizational and multitasking skills with careful attention to detail and adherence to deadlines
  • Demonstrated ability to work independently with minimal supervision
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  • Ability to maintain confidentiality, integrity, and professionalism at all times

The base salary offered for the successful candidate will be based on compensable factors such as job-relevant education, job-relevant experience, training, licensure, demonstrated competencies, geographic location, and other factors. Discretionary incentive compensation may be awarded. Jencap also offers a range of benefits and programs, based on eligibility, which currently include but are not limited to; comprehensive health care coverage, a 401k plan, and tuition reimbursement.  Jencap is an emerging and rapidly growing leader in the industry and as such, we approach talent acquisition as an opportunity to identify the best talent. Therefore, the level of the role and compensation may vary depending upon the best available candidate. 

Want the opportunity to build something new? Expand your knowledge and stretch your experience through new and emerging risks? Have your voice heard, your skills properly applied, and to add tangible value to an organization? You’re in the right place. 

Jencap is dynamic, bold, tenacious, and trusted in the industry. Here, you are not just one of the many, you are one of us.  We truly are better together. 

 

Jencap is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or citizenship status, sexual orientation, gender identity or expression, pregnancy, marital or familial status, disability status, medical condition, genetic information, military or veteran status, political affiliation, or any other characteristic protected by law. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard, as we believe that that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients. 

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