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Executive Assistant

London

About VMI:

VMI is an award-winning agency, now a part of Journey, producing stunning visual imagery, animations, and virtual reality experiences that enthrall and engage viewers.  We fully immerse ourselves in understanding our customers’ motivations and translating them into something effective that is elegant, beautiful, and truly different.  Our mission is to create disruptive and exciting customer experiences through technology that evoke real emotion and impact.

Growing at pace, we have an amazing team of dedicated professionals with a strong culture built around doing great work and having fun whilst doing it.  We have bold ambitions for 2025 and are looking for a talented Executive Assistant to help us grow.

If you are a motivated individual passionate about providing high-level support in an executive setting, we encourage you to apply for this exciting opportunity to contribute to our team's success.

 

About the Job:

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our two founders. The ideal candidate will possess exceptional administrative skills and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of our office and facilitating effective communication within the organisation.

Key Responsibilities include, but are not limited to:

  • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
  • Prepare and organise documents, reports, and presentations using Google Suite.
  • Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
  • Handle phone calls with professionalism, demonstrating excellent phone etiquette.
  • Assist in clerical duties such as filing, photocopying, and maintaining office supplies.
  • Coordinate meetings, including logistics such as venue booking and catering arrangements.
  • Maintain confidentiality of sensitive information while fostering a positive office environment.

 

About You:

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Proficient in Google Suite applications (Docs, Sheets, Slides) 
  • Strong organisational skills with the ability to prioritise tasks effectively.
  • Excellent written and verbal communication skills, with great attention to detail.
  • Demonstrated ability to work independently and part of a team in a fast-paced environment.
  • Familiarity with office management procedures

 

Work Arrangements & Benefits:

The role requires at least 4 days a week in the office at our cool and modern designed space that fosters creativity and collaboration located in the heart of Brixton. 

Additional pay:

  • Bonus scheme

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • Gym membership

 

Salary Pay Range

£38,000 - £45,000 GBP

 

About Journey:

Journey is a global design and innovation studio pioneering multidimensional experiences (MDX) that transform how people perceive, engage, and interact with the world. With studios in New York, London, Miami, and Dubai, we blend strategy, design, technology, and narrative to create sensory-rich journeys that ignite emotion and deepen connections between people, brands, and culture. 
 
Journey was formed in 2022 by visionary leaders who refuse to accept limits. United through the acquisitions of award-winning studios ICRAVE, Squint/Opera, 59, and VMI Studio, together, we form something new: a multidimensional design practice with unparalleled expertise across the physical, immersive, and digital realms. 
 
But we're so much more than a combination of acquisitions; we're a revolutionary framework of layered design capabilities akin to the layers of a technology stack for software companies. Like the best technology stacks, our framework continuously evolves to embrace new capabilities and creative possibilities with the future of the human experience at the forefront. This game-changing framework, the Journey Experience Stack, allows us to design for every touchpoint and create uncommonly cohesive brand universes, drawing on our collective expertise in interior design, lighting design, media design, interactive design, and content creation to deliver industry-first solutions for entertainment, healthcare, retail, hospitality, real estate, and cultural institutions. 
 
No other full-service studio practices multidimensional design or vertically integrates its experience capabilities with this level of sophistication. Whether we’re reimagining the hospital-patient relationship, creating the world’s most immersive entertainment venue, revolutionizing live theater, or crafting virtual twins that accelerate ideas’ passage from vision to reality, Journey’s work is pioneering the shift of how people perceive, engage, and interact with the world. 
 
 

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