Coordinator, Writer & Publisher Relations

The Role

We are seeking a Coordinator to join our Writer & Publisher Relations team in Los Angeles. Kobalt’s Writer and Publisher Relations team manages publisher and writer client accounts by serving as the administrative point of contact for any related queries. 

The Coordinator will handle a wide range of  administrative tasks relating to the management of Kobalt’s existing client base and respond to internal and external questions related to the administration of our clients via our centralized CRM platform. 

This role will suit a detail-oriented, confident and flexible team player with strong communications skills, who is comfortable communicating with senior colleagues and external clients.  

What You’ll Do

• You provide support to the Kobalt Writer and Publisher Relations team with scheduled administrative tasks as well as Kobalt’s clients responding to queries via Zendesk.
• You ensure that Kobalt has all relevant information concerning existing compositions prior to signing new agreements and assist with client agreement onboarding and catalog ingestion.
• You maintain and optimize client account information, ensuring that Kobalt is well-positioned for efficient catalog registration, royalty collection, and ongoing administration for the duration of our clients’ publishing and administration agreements.
• You work cross-functionally with Kobalt’s Operations department to support the accurate production and distribution of client royalty statements, developing and maintaining a thorough understanding of Kobalt’s services, and its internal systems and operations.
• You coordinate and delegate Core team duties such as pre-statement and post-statement tasks, ensuring timely and accurate completion..
• You design and develop new processes to enhance the efficiency and effectiveness of Core team operations. In addition, tracking the performance of new processes, analyzing key metrics to assess their impact on team productivity and task completion.

What You’ll Bring

Preferred:

• You have previous relevant music administration and/or music publishing experience as well as a strong interest in emerging industry trends, services, and technologies.
• You have strong organization and prioritization skills with an ability to remain calm under pressure and complete tasks accurately and efficiently.
• You are an excellent communicator-both written and verbal as well as an adaptable team-player who is confident working in a fast-paced and evolving environment.
• You must display a high level of  trust and integrity as you are exposed to confidential information and material.

Additional Skills That Could Add Value:

• Fluency in Spanish

What Success Looks Like

• By Month 3: You'll have a good understanding of Kobalt’s catalogue, statement process, royalty administration systems and actively support the resolution of routine questions from writers and publishers.
• By Month 6: You'll competently manage more complex client service queries / processes and are recognized as a reliable owner of key administrative and statement deliverables.
• By Year 1: You'll proactively analyze Core team workflows, identify opportunities to optimize processes or automate tasks, suggest workable improvements, and help drive adoption across the team.

Key Behaviors for Success

• Problem-Solving & Decision-Making: Quickly identifies and resolves statement/administration issues, ensuring accurate and timely payments.
• Time Management & Prioritization: Effectively balances multiple tasks and deadlines in a fast-paced, data-driven environment.
• Collaboration & Teamwork: Works closely with cross-functional teams to deliver seamless royalty processing and end-to-end client service. 
• Critical thinking and Research: Proactively pursue all information available to you to identify root causes, analyze patterns, and make recommendations on how we can continually improve our services.
  
  

Interview Process

• Introductory call with a member of our Recruitment Team
• Interviews with hiring manager
• Final stage interview
• Feedback at each stage

We aim to complete the full interview process from initial application to offer within three working weeks. While we do our best to meet this timeline, there may be occasional delays. If that happens, our Recruitment Team will keep you updated every step of the way.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.

If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge! 

IMPORTANT NOTICE

US: Applicants must be eligible to work in the United States. A full background check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

LA Pay Transparency Law: The range provided is for Los Angeles-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations other than Los Angeles may differ based on the cost of labor in that location. Pay range: $20.07 - $23.08.